STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 10, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize the City Manager to execute agreements related to vaccination administration services for residents, employees, and others as directed in response to the COVID-19 pandemic with various suppliers - Estimated Amount of $20,000,000 - Financing: COVID Vaccination Admin Fund (see Fiscal Information)
Body
BACKGROUND
This action will authorize the City Manager to execute agreements related to vaccination administration services in response to the COVID-19 pandemic. This action does not encumber funds; the purpose of a service agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
The City intends to implement COVID-19 vaccination administration services for residents, employees, and others as directed, contingent upon vaccine allocation. The City of Dallas will provide vaccination kits and contractors will be responsible for providing the safe administration of the vaccine beyond what is provided in the vaccine kits. Vaccination administration services includes full management of various vaccination sites.
• Contractors will have the capacity to provide various vaccination site models, including drive-up model in a covered parking garage, drive-up model in a surface level parking lot, and walk-up model in a facility similar to a recreation center or gymnasium
• Reporting will capture the age, gender, ethnicity, race, and zip code of each person vaccinated
• Contractors will provide appointment scheduling electronically and by telephone
Services through this authorization will be procured utilizing applicable emergency procurement guidelines pursuant to State law, the City Charter, the City Code, and all applicable City rules, policies, and regulations.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
COVID Vaccination Admin Fund |
$20,000,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$20,000,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Emergency Procurement |
Services through this authorization utilize applicable emergency procurement guidelines pursuant to State law, the City Charter, the City Code, and all applicable City rules, policies, and regulations. |