STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 24, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for the purchase of enterprise software licenses and maintenance for Geographic Information System software for the Department of Information and Technology Services - ESRI, Inc. dba Esri, sole source - Not to exceed $2,325,000 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the purchase of enterprise software licenses and maintenance for Geographic Information System (GIS) software to support the management, development, and distribution of GIS data. The software works in collaboration with other critical systems, such as Computer Aided Dispatch (CAD). The GIS software in conjunction with CAD, allows for determining the geographical location of the emergency. GIS software enables the City to store, edit, analyze, publish (both internally and externally) geographic data. This software is used to display spatial data and to solve problems that involve spatial factors. GIS is particularly useful for relating, integrating, and analyzing information from these different themes (or layers) of spatial information. Maintenance and support includes software upgrades to current releases of software, service packs, patches, and technical support.
The City will have access to consulting services, premium technical support, and training, which can be leveraged to perform a variety of activities such as:
• Conduct a review of the current GIS environment, capabilities, and targeted objectives
• Provide recommendations for implementation, potential growth, or expansion of GIS enabled workflows across operations and technology environments
• Engaging with subject matter experts to discuss, plan, and/or demonstrate key concepts and capabilities
• Technical support to assist with mission critical workflows and applications
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 25, 2015, City Council authorized a five-year service contract for Geographic Information System software maintenance with Environmental Systems Research Institute, Inc. by Resolution No. 15-0338.
On February 14, 2018, City Council authorized a three-year acquisition contract for the purchase of enterprise software licenses and maintenance for Geographic Information System software with ESRI, Inc. by Resolution No. 18-0286.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Data Services Fund |
$775,000.00 |
$775,000.00 |
$775,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,325,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Proprietary Software. |
|
• ESRI, Inc. dba Esri - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• Reviewed by Procurement Services to ensure the procurement meets at least one general exception as stated in the Texas Local Government Code |
Bidder Address Amount
ESRI, Inc. dba Esri 380 New York St. $2,325,000.00
Redlands, CA 92373
Note: The Office of Procurement Services conducted a sole source review and found no exceptions.
OWNER
ESRI, Inc. dba Esri
Jack Dangermond, President
Laura Dangermond, Executive Vice President