STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 24, 2021
COUNCIL DISTRICT(S):|910|DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a five-year master agreement for the purchase of animal food for the Department of Dallas Animal Services - Lab Animal Supplies, Inc. dba Lab Supply in the estimated amount of $180,000 and Simba Industries in the estimated amount of $111,000, lowest responsible bidders of three - Total estimated amount of $291,000 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of animal food for the Department of Dallas Animal Services (DAS). DAS had an intake of more than 40,000 animals in Fiscal Year 2019 and 24,000 animals in Fiscal Year 2020 with modified COVID-19 operations. DAS is required to provide care for the lost and homeless pets of Dallas, including providing adequate food.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 10, 2016, City Council authorized a three-...
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