STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 24, 2021
COUNCIL DISTRICT(S): 6
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of animal food for the Department of Dallas Animal Services - Lab Animal Supplies, Inc. dba Lab Supply in the estimated amount of $180,000 and Simba Industries in the estimated amount of $111,000, lowest responsible bidders of three - Total estimated amount of $291,000 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of animal food for the Department of Dallas Animal Services (DAS). DAS had an intake of more than 40,000 animals in Fiscal Year 2019 and 24,000 animals in Fiscal Year 2020 with modified COVID-19 operations. DAS is required to provide care for the lost and homeless pets of Dallas, including providing adequate food.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 10, 2016, City Council authorized a three-year master agreement for the purchase of animal food with Lab Animal Supplies, Inc. dba Lab Supply and Simba Industries by Resolution No. 16-1170.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$65,000.00 |
$110,000.00 |
$116,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$291,000.00 |
Goods |
32.00% |
38.14% |
$111,000.00 |
|
• This contract exceeds the M/WBE goal. |
|
• Lab Animal Supplies, Inc. dba Lab Supply - Non-local; Workforce - 4.00% Local • Simba Industries - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE20-00014300. We opened them on October 2, 2020. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Lab Animal Supplies, Inc. 4251 Dale Earnhardt Way Multiple Groups
dba Lab Supply Suite 100
Northlake, TX 76262
*Simba Industries 753 Port America Pl. Multiple Groups
Suite 210
Grapevine, TX 76051
Legend and White Animal 105 Schelter Rd. Non-responsive
Health Corp. Suite 204
Lincolnshire, IL 60069
OWNERS
Lab Animal Supplies, Inc. dba Lab Supply
Jason Raynor, President
Simba Industries
Vickie Kasten, Owner