STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 14, 2021
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a service price agreement for removal, installation, and purchase of three generators for the Department of Aviation - 308 Construction, LLC dba 308 Solutions Group, lowest responsible bidder of seven - Estimated amount of $342,000 - Financing: Aviation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for removal, installation, and purchase of three generators for the Department of Aviation. Dallas Love Field has three emergency generators that are at end of life and should be replaced to avoid operational failure during power outages. Two generators supply emergency power to the airfields as required by the Federal Aviation Administration and one generator provides essential light to guide people to exits in emergencies if the terminal loses power. The City solicited bids for new equivalent power replacement generators including installation. Trade in value credit for the end-of-life generators was included to reduce cost to the City. Dallas Love Field is required to provide backup generator power to the airfield at all times and is expected to operate as a single runway airport.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Aviation Fund |
$342,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$342,000.00 |
Goods |
32.00% |
38.39% |
$133,000.00 |
|
• This contract exceeds the M/WBE goal. |
|
• 308 Construction, LLC dba 308 Solutions Group - Non-local; Workforce - 10.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BI20-00014588. We opened them on October 30, 2020. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*308 Construction, LLC 2126 Hamilton Dr. $ 342,000.00
dba 308 Solutions Group Suite 360
Argyle, TX 76226
Anchor Mechanical, Inc. 255 North California Ave. $ 453,945.23
Chicago, IL 60612
McDonald Electric 5044 Timber Creek Dr. $ 569,469.00
Houston, TX 77017
EMC Electrical, Inc. 308 East Kennedale Pkwy. $ 703,545.00
Kennedale, TX 76060
Prater Electric 3431 Lakeview Pkwy. $1,334,000.01
#200
Rowlett, TX 75088
JMEG, LLC 13995 Diplomat Dr. $1,565,585.52
Suite 400
Farmers Branch, TX 75234
Campbell Electric 1531 Central Park Dr. Non-responsive
Hurst, TX 76053
OWNER
308 Construction, LLC dba 308 Solutions Group
Allen Heiser, Chief Executive Officer
Ryan Davenport, Chief Operating Officer