STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 14, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for the maintenance and repair of ultra-violet sanitation systems for swimming pools, aquatic centers, and spraygrounds for the Park & Recreation Department with Sunbelt Pools, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement - Estimated amount of $103,714.13 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for maintenance and repair of ultra-violet sanitation systems for swimming pools, aquatic centers, and spraygrounds. The Park & Recreation Department operates 9 community pools, 17 spraygrounds, along with 8 aquatic centers, and Bahama Beach Waterpark. Ultra-violet (UV) sanitation systems are used to eliminate and treat waterborne pathogens in pools and spraygrounds by reproducing UV radiation inside light chambers via lamps, which emit germicidal UV-C light. This is used to disinfect pool and spa water with reduced chemical consumption. The use of UV systems provides health advantages and environmentally friendly benefits in line with State and local health regulations covering public pools and spas. This agreement will also ensure the Park & Recreation Department is compliant with the Texas Department of Health standards for swimming pools and spas.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2021, the Park and Recreation Board authorized a three-year service price agreement for the maintenance and repair of ultra-violet sanitation systems for swimming pools, aquatic centers, and spraygrounds for the Park & Recreation Department with Sunbelt Pools, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$34,571.00 |
$34,571.00 |
$34,572.13 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$103,714.13 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Sunbelt Pools, Inc. - Local; Workforce - 55.86% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Sunbelt Pools, Inc.
10555 Plano Rd.
Dallas, TX 75238
Rob Morgan, President