STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: April 14, 2021
COUNCIL DISTRICT(S): 10
DEPARTMENT: Department of Transportation
EXECUTIVE: Majed Al-Ghafry
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the Walnut Hill Lane - White Rock Traffic Signal Reconstruction - EAR Telecommunications, LLC DBA: EARTC, lowest responsible bidder of four - Not to exceed $302,298.50 - Financing: Street and Transportation (A) Fund (2017 General Obligation Bond Funds) ($274,298.50) and Capital Projects Reimbursement Fund ($28,000.00)
Body
BACKGROUND
In this solicitation, the Office of Procurement Services required bidders to submit a response using unit pricing. As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out 37 email bid notifications to vendors registered under respective commodities. To further increase competition, the Office of Procurement Services uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, the Office Economic Development of Business Workforce and Inclusion Division sent notifications to 835 registered Minority and Woman Business Enterprise (M/WBE) vendors to ensure maximum vendor outreach.
On November 10, 2015, the City Council authorized the wage floor rate of $10.94, by Resolution No. 15- 2141; the selected vendor meets this requirement.
ESTIMATED SCHEDULE OF PROJECT
Begin Construction May 2021
Complete Construction July 2022
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Street and Transportation (A) Fund (2017 General Obligation Bond Funds) |
$274,298.50 |
$0.00 |
$0.00 |
|
Capital Projects Reimbursement Fund |
$28,000.00 |
$0.00 |
$0.00 |
|
Total |
$302,298.50 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$302,298.50 |
Construction |
32.00% |
27.88% |
$84,286.50 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• EAR Telecommunications LLC DBA: EARTC - Non-Local: Workforce - 0.00% Local |
PROCUREMENT INFORMATION
The following four bids were received and opened on February 5, 2021:
*Denotes successful bidder
Bidders Amount
*EAR Telecommunications, LLC DBA: EARTC $302,298.50
14719 US HWT 290 East
Manor, TX 78653
Roadway Solutions, Inc. $328,820.00
Select Maintenance, LLC $369,342.65
Durable Specialties, Inc. $370,155.00
OWNER
EAR Telecommunications, LLC DBA: EARTC
Carlos Reyes, President
MAP
Attached