STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 14, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize the first of three, one-year renewal options, to the master agreement with VetSource Mobility for the purchase of ruggedized mobile data computers for the Department of Information and Technology Services - Not to exceed $2,248,091.24 - Financing Communication Services Fund ($1,748,091.24) and 2021 Master Lease Equipment Fund ($500,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis.
This master agreement allows for the purchase of ruggedized mobile data computers primarily used in public safety vehicles to run various software applications including Computer Aided Dispatch and Records Management Systems. This agreement will provide several device options including laptops, tablets, and convertible 2-in-1 devices to maximize performance and provide greater flexibility to first responders. The use of these devices is critical to the public safety's daily operations and allows first responders and public safety officers the ability to:
• Report criminal and emergency information on the scene
• Collect and share data with various state and federal agencies
• Search criminal records and incident reports while in the field
• Maintain communication with various groups and entities while in the field
• View City maps and determine best route(s) when responding to incidents
Additionally, other departments with field operations such as Water Utilities, Code Compliance, Aviation, and Sanitation have recognized a need for ruggedized computing devices for field personnel to maintain business operations. Some examples of uses identified include data collection, inspection reporting, maintaining communications, researching incidents, and real time updates to ongoing jobs and projects.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
Information about this item was provided to the Budget, Finance, and Audit Committee on April 18, 2016.
On April 27, 2016, City Council authorized a five-year master agreement, with three one-year renewal options, for the purchase of ruggedized mobile data computers with VetSource Mobility, LLC by Resolution No. 16-0619.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Communication Services Fund |
$1,748,091.24 |
$0.00 |
$0.00 |
|
2021 Master Lease Equipment Fund |
$ 500,000.00 |
$0.00 |
$0.00 |
|
Total |
$2,248,091.24 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,248,091.24 |
Goods |
18.00%* |
0.00% |
$0.00 |
|
• *This item reflects previous Business Inclusion and Development Policy M/WBE goal. |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• VetSource Mobility - Non-local; Workforce - 0.00% Local |
OWNER
VetSource Mobility
1960 Madison St.
Suite 315
Clarksville, TN 37043
Matthew Hinton, Vice President