STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 28, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year service price agreement for court reporting services for various City departments - Magna Legal Services, most advantageous proposer of two - Estimated amount of $288,508.24 - Financing: General Fund ($88,440.05) and Liability Reserve Fund ($200,068.19)
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BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for court reporting services to various City departments. These services include court reporters and transcribers to take verbatim transcriptions of legal proceedings. Such proceedings could be but are not limited to depositions, appellate hearings, meetings, witness statements, and any other proceedings where accurate written accounts are necessary. Additional services include the following:
* Administering oaths
* Providing electronic versions of transcripts
* Videotaping of proceedings
Civil Service uses court reporting services for Trial Board Hearings and for monthly Civil Service Board Meetings.
A six-member committee from the following departments reviewed and evaluated the qualifications:
* City Attorney's Office (2)
* Civil Service (2)
* Office of Economic Development Business Workforce and Inclusion Division (1)*
* Office of Procurement Services (1)*
*The Office of Procurement Services...
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