STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: May 12, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for maintenance and support of the City’s existing record management and field base reporting system for the Department of Information and Technology Services - Intergraph Corporation dba Hexagon Safety & Infrastructure, sole source - Estimated amount of $5,579,891.76 - Financing: Data Services Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide maintenance and support for the City’s existing record management system and field base reporting system, which is utilized by public safety personnel. Maintenance and support include upgrades to current releases of software, patches, annual training, hardware support, and 24-hour technical support. This service price agreement will also include the option to migrate from the current client-based to a web-based version of the system.
The system allows the City to collect and share crime data with not only Dallas County, but also State and Federal agencies. Some key benefits include:
• Digital images, audio files, and video files to be attached to investigation records
• Robust evidence management tracking
• Crime statistics reports
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2016, City Council authorized a five-year service contract for maintenance, support and upgrades of the City's existing Record Management and Field Base Reporting System with Intergraph Corporation by Resolution No. 16-0417.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Data Services Fund |
$802,867.84 |
$841,570.83 |
$3,935,453.09 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$5,579,891.76 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Proprietary Software. |
|
• Intergraph Corporation dba Hexagon Safety & Infrastructure - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER
Intergraph Corporation dba Hexagon Safety & Infrastructure
305 Intergraph Way
Madison, AL 35758
Harold K. Spence, President
James Wilkinson, Vice President