STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 28, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of pre-cast water meter vaults and fiberglass manholes for the Water Utilities Department - Oldcastle Precast, Inc. in the estimated amount of $79,930 and FCX Performance, Inc. dba Pierce Pump Company in the estimated amount of $61,700, lowest responsible bidders of three - Total estimated amount of $141,630 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis. according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide pre-cast water meter vaults and fiberglass manholes for the Water Utilities Department. The pre-cast water meter vaults are installed at commercial sites, subdivisions, and public streets. New commercial developments are required to install vaults for meters 4” or greater, and they are primarily installed at new construction sites. The City replaces and or installs approximately 15 pre-cast water meter vaults annually due to new construction or aging vaults.
The manhole structures are used as entry points to underground water and wastewater systems. Access to these areas allow City crew members to monitor and make repairs to underground water and wastewater mains.
On average, City crews replace and/or install 50 manhole structures per year due to aging and slow deterioration of the structure as a result of the corrosive environments within the water and wastewater systems. Replacement of the structures ensures the safety of City crew members.
Manhole structures are also replaced during major construction projects. It is sometimes determined that additional water and wastewater main extensions, wastewater access devices, and manholes are needed to accommodate future water and wastewater improvements within a redevelopment project.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2017, City Council authorized a three-year master agreement for pre-cast water meter vaults with Oldcastle Precast, Inc., Act Pipe & Supply, Inc., and Forterra Pipe & Precast, LLC by Resolution No. 17-0572.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Dallas Water Utilities Fund |
$41,630.00 |
$50,000.00 |
$50,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$141,630.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Oldcastle Precast, Inc. - Non-local; Workforce - 0.00% Local • FCX Performance, Inc. dba Pierce Pump Company - Local; Workforce - 22.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
Office of Procurement Services received the following bids from solicitation number BV21-00014951. We opened them on January 22, 2021. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Oldcastle Precast, Inc. 1100 Heritage Pkwy. Multiple Lines
Mansfield, TX 76063
*FCX Performance, Inc. 9010 John West Carpenter Frwy. Multiple Lines
dba Pierce Pump Company Dallas, TX 75247
APSCO 1000 North MacArthur Blvd. Multiple Lines
Grand Prairie, TX 75050
OWNERS
Oldcastle Precast, Inc.
Philip Shoult, President
FCX Performance, Inc. dba Pierce Pump Company
Darren Webster, President
Travis Lee, Vice President, Sales