STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 28, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of bagged cement and related items for the Department of Public Works - HD Supply Construction & Industrial-White Cap in the estimated amount of $1,618,632.27 and Crafco, Inc. in the estimated amount of $757,483.89, lowest responsible bidders of two - Total estimated amount of $2,376,116.16 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of bagged cement and related items for the Department of Public Works. Other related items listed on this master agreement include paving chairs, expansion joints, mortar mix, bonding agents, and joint sealers. These materials are used to repair concrete cuts for streets and sidewalks, stabilize water mains, repair and install sidewalks, and provide erosion control throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION...
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