STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 23, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for parts, repairs, and preventative maintenance and calibration for automatic stretcher load systems, power stretchers, and stair chairs for the Fire-Rescue Department - Stryker Sales Corporation, lowest responsible bidder of two - Estimated amount of $635,500 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for parts, repairs, and preventative maintenance and calibration for automatic stretcher load systems, power stretchers, and stair chairs. Annual maintenance is required for all automatic stretcher load systems, power stretchers, and stair chairs to ensure proper operation and prevent the risk of injury. Maintaining existing stretcher load systems, power stretchers, and stair chairs is essential to Fire-Rescue's replacement plan for power stretchers and stair chairs.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $11.71; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$211,833.33 |
$211,833.33 |
$211,833.34 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$635,500.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Stryker Sales Corporation - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD20-00014165. We opened them on August 21, 2020. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group.
*Denotes successful bidder
Bidders Address Amount
*Stryker Sales Corporation 3800 East Centre Ave. Group 1 - $304,500.00
Portage, MI 49002 Group 2 - $331,000.00
San Antonio Equipment 14035 Dublin Square Group 1 - $517,000.00
Repair, Inc. dba San Antonio, TX 78217 Group 2 - $191,000.00
EMSAR of Texas
OWNER
Stryker Sales Corporation
Kevin Lobo, Chairman
Tom Tackabury, Senior Sales Manager