STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 9, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year subscription agreement for access to a criminal investigation database managed by the Department of Information and Technology Services for the Police Department and the Fire-Rescue Department through an Interlocal Agreement with Sam Houston State University - Not to exceed $159,000 - Financing: 9-1-1 System Operations Fund (subject to annual appropriations)
Body
BACKGROUND
This agreement will provide for access to a criminal investigation database managed by the Department of Information and Technology Services for the Police Department and the Fire-Rescue Department. The ability to perform Criminal Justice Information Systems (CJIS) records checks is a necessity by multiple divisions of the Police Department as well as by the Fire-Rescue Department. The database allows access to files such as warrants, stolen vehicles, Computerized Criminal Histories, vehicle registration, Vehicle Identification Number, stolen guns, and other property. This database was developed and is solely supported by Sam Houston State University.
The Interlocal Agreement with Sam Houston State University is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 8, 2018, City Council authorized an Interlocal Agreement with Sam Houston State University; and a three-year service contract for a software subscription to the Criminal Research Information Management and Evaluation System through an interlocal agreement with Sam Houston State University by Resolution No. 18-1045.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
9-1-1 System Operations Fund |
$53,000.00 |
$53,000.00 |
$53,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$159,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Sam Houston State University - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Sam Houston State University
816 17th St.
Huntsville, TX 77340
Chad W. Hargrave, Vice President of Research and Sponsored Programs