STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 9, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to increase the service contract with Moir Watershed Services, LLC in the amount of $462,563.44, from $1,850,253.75 to $2,312,817.19 and Good Earth Corporation in the amount of $287,433.75, from $1,149,735.00 to $1,437,168.75 for grounds maintenance services of floodway levees, gateways, and various City properties - Total amount not to exceed $749,997.19, from $2,999,988.75 to $3,749,985.94 - Financing: General Fund ($183,749.33), Stormwater Drainage Management Fund ($398,248.50), Nas Redevelopment Fund ($134,999.49), Sanitation Operation Fund ($17,999.93), and Equipment and Fleet Management Fund ($14,999.94) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations.
This Supplemental Agreement will provide for continued grounds maintenance services for floodway levees, gateways, and other various City properties. Routine levee mowing and vegetation management is needed to ensure proper turf growth and to allow for proper visual inspection of the levees. Mowing and vegetation control is required at gateways to remain in compliance with the City's high grass and weed ordinance.
Under this service contract grounds maintenance will be provided for approximately 640 plus acres of flood control levees and gateways, which includes services such as mowing, weed trimming, and litter removal. The number of mowing cycles is projected to be approximately once every twenty-three days during the growing season. Cycle frequency can be adjusted during the growing season to accommodate weather conditions.
The increase of funds is requested for this service contract to avoid interruption of services during peak mowing season in the summer. The objective is to advertise a new solicitation in the third quarter of fiscal year 2021.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the most current living wage of $12.38.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 22, 2017, City Council authorized a three-year service contract for grounds maintenance services with Moir Watershed Services, LLC and Good Earth Corporation by Resolution No. 17-0345.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$103,750.00 |
$ 79,999.33 |
$0.00 |
|
Stormwater Drainage Management Fund |
$150,000.00 |
$248,248.50 |
$0.00 |
|
Nas Redevelopment Fund |
$ 0.00 |
$134,999.49 |
$0.00 |
|
Sanitation Operation Fund |
$ 17,999.93 |
$ 0.00 |
$0.00 |
|
Equipment and Fleet Management Fund |
$ 14,999.94 |
$ 0.00 |
$0.00 |
|
Total |
$286,749.87 |
$463,247.32 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$749,997.19 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Moir Watershed Services, LLC - Non-local; Workforce - 0.00% Local • Good Earth Corporation - Local; Workforce - 100.00% Local |
OWNER
Moir Watershed Services, LLC
4134 FM 66
Waxahachie, TX 75167
James Moir, President
Good Earth Corporation
8020 Heinen Dr.
Dallas, TX 75227
George Belk, President