STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 9, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for citywide janitorial services - Oriental Building Services, Inc. in the estimated amount of $7,627,697.04, Ambassador Services, LLC in the estimated amount of $7,285,684.13, LGC Global Energy FM, LLC in the estimated amount of $7,165,873.71, and Unicare Building Maintenance, Inc. in the estimated amount of $937,401.24, most advantageous proposers of twenty-one - Total estimated amount of $23,016,656.12 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for citywide janitorial services. Locations requiring janitorial services through this procurement range from multi-tenant, multi-purpose, training centers, field services, street services and public works, public safety, and City libraries. The facility types include administrative offices, Fire-Rescue Department’s training and maintenance, service center garages, all branch libraries, and Police substations.
Providing the City’s citizens and staff who frequent these facilities a clean and healthy environment is the major objective of this agreement, as these facilities house hundreds of City staff and citizens regularly frequent many of the locations. The City’s cleaning and disinfecting requirements are in accordance with guidelines from the International Sanitary Supply Association, Green Seal, Inc., and the Centers for Disease Control. The use of available environmentally friendly Green Seal certified cleaning products and supplies was a requirement in the specifications.
A seven-member committee from the following departments reviewed and evaluated the qualifications:
• Building Services Department (2)
• Department of Equipment and Fleet Management (1)
• Fire-Rescue Department (1)
• Library (1)
• Office of Economic Development Business Workforce and Inclusion Division (1)*
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable. The Office of Economic Development Business Workforce and Inclusion Division only evaluated the Business Inclusion and Development Policy.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 35 points
• Management plan 35 points
• Experience and qualifications 25 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$85,000.00 |
$8,458,165.55 |
$14,473,490.57 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$23,016,656.12 |
Other Services |
N/A |
68.35% |
$15,730,971.99 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however three of the four prime contractors are certified M/WBEs. |
|
• Oriental Building Services, Inc. - Local; Workforce - 23.50% Local • Ambassador Services, LLC - Non-local; Workforce - 0.00% Local • LGC Global Energy FM, LLC - Non-local; Workforce - 10.75% Local • Unicare Building Maintenance, Inc. - Local; Workforce - 65.88% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BJZ21-00014965. We opened them on April 16, 2021. We recommend the City Council award this service price agreement to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposers
Proposers Address Score
*Oriental Building 2526 Manana Dr. Multiple Groups
Services, Inc. Suite 208
Dallas, TX 75220
*Ambassador Services, 11710 North Freeway Multiple Groups
LLC Suite 200
Houston, TX 77060
*LGC Global Energy 7558 Dillion St. Multiple Groups
FM, LLC Houston, TX 77601
*Unicare Building 11148 Morrison Ln. Multiple Groups
Maintenance, Inc. Dallas, TX 75229
1 Stone Solutions, 1334 Brittmoore Rd. Multiple Groups
LLC Suite 2701
Houston, TX 77043
American Facility 1325 Union Hill Industrial Ct. Multiple Groups
Services, Inc. Suite A
Alpharetta, GA 30004
Concierge Building 7100 Broadway St. Multiple Groups
Services,LLC dba Suite 6L
Kleen-Tech Services, LLC Denver, CO 80221
Member’s Building 2035 Royal Ln. Multiple Groups
Maintenance, LLC Suite 285
Dallas, TX 75229
Premiere Building 1416 McCalla Ave. Multiple Groups
Maintenance Corp. Knoxville, TN 37915
ServiceMaster Quality 2695 Villa Creek Dr. Multiple Groups
Cleaning Services Suite 275
Dallas, TX 75234
UBM Enterprise, Inc. 11102 Ables Ln. Multiple Groups
Dallas, TX 75229
KG Clean, Inc. dba 11005 Dover St Multiple Groups
KG Facility Solutions Suite 200
Westminster, CO 80021
Appro, Inc. 5134 South 94th East Ave. Multiple Groups
Tulsa, OK
Kellermeyer Bergensons 3605 Ocean Ranch Blvd. Multiple Groups
Services Suite 200
Oceanside, CA 92056
Global Building 2001 Northwest Hwy. Multiple Groups
Maintenance, Inc. Suite 130
Dallas, TX 75220
Eagle Maintenance Co 9671 Wendell Rd. Multiple Groups
Inc. dba ServiceMaster Clean Dallas, TX 75243
Campbell’s Professional 7522 Campbell Rd. Non-responsive
Services Suite 113
Dallas, TX
Americas Corporate 222 West Las Colinas Blvd. Non-responsive
Building Maintenance Suite 1650E
Irving, TX 75039
Astera International LLC 25027 Northampton Forest Dr. Non-responsive
Spring, TX 77389
Fast, Co. 1012 West Eldorado Pkwy. Non-responsive
Little Elm, TX 75068
Spirit of Excellence 5796 Shelby Oaks Dr. Non-responsive
Janitorial Services, Inc. Suite 17
Memphis, TN 38134
OWNERS
Oriental Building Services, Inc.
Steve Gye, President
Ambassador Services, LLC
Alex Melgar, Chief Executive Officer
Carlos Telles, Director of Operations
Artemio Garcia, Director of Finance
John Kissamis, Business Development Manager
LGC Global Energy FM, LLC
Avinash Rachmale, Chief Executive Officer
Tushar Patel, Chief Operations Officer
Unicare Building Maintenance, Inc.
Frank Gortot, Jr., Vice President of Operations
Will Howell, Director