STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 23, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year service contract for the development of a new districting plan to reflect the 2020 census data for the Office of Government Affairs - ARCBridge Consulting, Inc., most advantageous proposer of six - Not to exceed $158,625 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the development of a new districting plan to reflect the 2020 census data for the Office of Government Affairs. The contract will also provide for the City Charter's requirement of adopting a new districting plan every 10 years when the decennial census figures for the City of Dallas are released. The City Charter also requires the formation of a Redistricting Commission, appointed by the City Council, which will develop the proposed districting plan. Upon completion of their work, the Redistricting Commission will submit a recommended plan to the Mayor. The Mayor will then present the recommended plan to the City Council for adoption. The goal is to have a districting plan in place in time for the 2023 general election for City Council.
The acquisition of a third-party vendor is desirable to efficiently manage the redistricting process, working closely with the Redistricting Commission, and City staff. The third-party vendor will bring significant background and expertise, as well as the utilization of the latest geographic information system mapping technology, to the process, and will help ensure the development of a fair and equitable districting plan.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• City Attorney's Office (1)
• Civil Service (1)
• Court & Detention Services (1)
• Office of Government Affairs (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach 35 points
• Cost 25 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
City Council was briefed on Redistricting 2021 on January 6, 2021.
City Council was briefed by memorandum regarding this matter on June 18, 2021. <https://dallascityhall.com/government/citymanager/Documents/FY%2020-21%20Memos/June%202021%20Redistricting%20Update%20Memo%206.18.2021.pdf>
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$158,625.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$158,625.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• ARCBridge Consulting, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BR21-00015370. We opened them on January 14, 2021. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*ARCBridge Consulting, Inc. 21515 Ridgetop Cr. 79.5
Ste. 290
Loudoun County, VA 20166
The Kaleidoscope Group, LLC 416 West Ontario St. 70.9
C-2
Chicago, IL 60654
Law Office of Rolando 110 Broadway St., #335 60.2
Rios & Associates San Antonio, TX 78205
Bear Demographics & 4928 Sancola Ave. 54.5
Redistricting LLC Los Angeles, CA 91601
Bickerstaff Health 3711 South MoPac Expy. No bid
Delgado Acosta LLP Bldg. 1, Ste. 300
Austin, TX 78746
Elevate Strategies LLC 216 Marshall St. No bid
Ste. 11
Houston, TX 77006
OWNER
ARCBridge Consulting, Inc.
Sam Mathur, Chief Executive Officer
Priti Mathur, President