STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 23, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of water meters, parts, and accessories for the Water Utilities Department - Badger Meter, Inc. dba National Meter & Automation in the estimated amount of $10,259,590.00, Neptune Technology Group, Inc. in the estimated amount of $2,938,355.00, Mueller Systems, LLC in the estimated amount of $2,196,273.48, Itron, Inc. in the estimated amount of $324,886.00, Core & Main LP in the estimated amount of $132,500.00, Master Meter, Inc. in the estimated amount of $95,345.08, Process Solution Corp. dba Total Process Solutions, Inc. in the estimated amount of $44,400.00, Fortiline, Inc. dba Fortiline Waterworks in the estimated amount of $20,816.00, Metron-Farnier, LLC in the estimated amount of $13,255.00, and Sensus USA, Inc. in the estimated amount of $500.00, lowest responsible bidders of eleven - Total estimated amount of $16,025,920.56 - Financing: Dallas Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis. according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide water meters in various sizes ranging from 5/8 inch to 10 inches. The meters will be used for new services and as replacements for damaged and/or non-repairable units for the City's approximately 320,000 residential, commercial and industrial customers. Additionally, this agreement will provide parts for the water meters that can be restored to an operable state.
This master agreement will also provide meters that are compatible with automated meter infrastructure (AMI). Dallas Water Utilities employs AMI in a small portion of the City, as part of its continuing efforts to improve efficiency. These meters allow the department to collect meter reads manually or by fixed network (read is sent automatically to a central location) or mobile network (read is collected by driving near the meter). This master agreement provides the opportunity to expand automated meter reading capabilities.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Dallas Water Utilities Fund |
$2,668,820.00 |
$6,678,550.00 |
$6,678,550.56 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$16,025,920.56 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Badger Meter, Inc. dba National Meter & Automation - Non-local; Workforce - 0.00% Local • Neptune Technology Group, Inc. - Non-local; Workforce - 0.00% Local • Mueller Systems, LLC - Non-local; Workforce 0.00% Local • Itron, Inc. - Non-local; Workforce 0.00% Local • Core & Main LP - Local; Workforce 4.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
Office of Procurement Services received the following bids from solicitation number BV21-00014375. We opened them on February 26, 2021. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Badger Meter, Inc. dba 4545 West Brown Deer Rd. Multiple Lines
National Meter & Automation Milwaukee, WI 53224
*Neptune Technology 1600 Alabama Hwy. 229 Multiple Lines
Group, Inc. Tallassee, AL 36078
*Mueller Systems, LLC 10210 Statesville Blvd. Multiple Lines
Cleveland, NC 27013
*Itron, Inc. 2111 North Molter Rd. Multiple Lines
Liberty Lake, WA 99019
*Core & Main LP 4333 Irving Blvd. Multiple Lines
Dallas, TX 75247
*Process Solution Corp. 4134 Bluebonnet Dr. Multiple Lines
dba Total Process Stafford, TX 77477
Solutions, Inc.
*Master Meter, Inc. 101 Regency Pkwy. Multiple Lines
Mansfield, TX 76063
*Metron-Farnier, LLC 5665 Airport Blvd. Multiple Lines
Boulder, CO 80301
*Fortiline, Inc. dba 11200 Seagoville Rd. Multiple Lines
Fortiline Waterworks Balch Springs, TX 75180
*Sensus USA, Inc. 405 North Gallatin Ave. Multiple Lines
Uniontown, PA 15401
Zenner USA dba 15280 Addison Rd. Non-responsive
Zenner Performance Suite 340
Meters, Inc. Addison, TX 75025
OWNERS
Badger Meter, Inc. dba National Meter & Automation
Kenneth C. Bockhorst, President
Robert A. Wrocklage, Senior Vice President
Neptune Technology Group, Inc.
Charles C. DiLaura, President
Donald F. Deemer, Vice President Sales
Lawrence M. Russo, Vice President of Finance
Steven S. Beasley, Assistant Secretary
Mueller Systems, LLC
Keith Belknap, President
Hassan Ali, Vice President
Michelle Cunningham, Treasurer
Itron, Inc.
Philip Mezey, President
W. Mark Schmitz, Vice President
Shannon Votava, Secretary
Byron Jackson, Treasurer
Core & Main LP
Jack Schaller, President
Steve LeClair, Chief Executive Officer
Process Solution Corp. dba Total Process Solutions, Inc.
Tony Shekari, Owner General Manager
Master Meter, Inc.
Jerry Potter, President
Tim Hanes, Vice President
Metron-Farnier, LLC
Matthew E. Laird, President
Rodney O. Ehlers, Secretary
Fortiline, Inc. dba Fortiline Waterworks
Mike Swedick, President
Marty Nagal, Vice President
Richard Linneman, Secretary
Gary Hivvs, Treasurer
Sensus USA, Inc.
Randy Bates, President
Dale Harber, Vice President
Colin Flannery, Secretary
Courtney Enghauser, Chief Financial Officer