STRATEGIC PRIORITY: Quality of Life
AGENDA DATE: June 23, 2021
COUNCIL DISTRICT(S): 10
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize an increase in the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive to add increased scope of work to include heating and air conditioning system and electrical changes, emergency egress light changes, remobilization, installation of cell phone lockers, and changes due to Architect’s Supplemental Instructions No. 6 - Not to exceed $124,458.22, from $7,499,088.91 to $7,623,547.13 - Financing: Park and Recreation Facilities (B) Fund (2017 General Obligation Bond Fund)
Body
BACKGROUND
On January 8, 2020 City Council authorized a contract with J.C. Commercial Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive, in an amount not to exceed $7,199,777.00, by Resolution No. 20-0133.
On June 11, 2020, Administrative Action No. 20-0692 authorized Change Order No. 1 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive for the installation of additional construction fence, abatement and lead based paint removal on the basketball court canopy, in an amount not to exceed $41,786.39, from $7,199,777.00 to $7,241,563.39.
On August 5, 2020, Administrative Action No. 20-0948 authorized Change Order No. 2 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive for the abatement of areas in Office 106A and the west entry storefront, including surrounding sheetrock around the entry, in an amount not to exceed $24,542.15, from $7,241,563.39 to $7,266,105.54.
On November 17, 2020, Administrative Action No. 20-1634 authorized Change Order No. 3 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive for project modifications including ramp demolition, concrete placement, utility changes, and landscaping, in an amount not to exceed $24,174.15, from $7,266,105.54 to $7,290,279.69.
On December 15, 2020, Administrative Action No. 20-1655 authorized Change Order No. 4 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive for all work related to replacing existing exterior mechanical pad and replacing existing underground roof drain, including demolition and removal of existing mechanical pad, soil prep for new concrete pad, remove, store and reinstall existing exterior air conditioning (A/C) units, disconnect power and reconnect power to exterior A/C units after installation of new pad and the adjustment of temporary fencing to allow for tree removal, in an amount not to exceed $39,383.91, from $7,290,279.69 to $7,329,663.60.
On January 27, 2021, Administrative Action No. 21-0256 authorized Change Order No. 5 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive to add increased scope of work for all work related to adjustment of the exterior Fire Line and it adds additional 59 days to the contract due to permit delays and changes to the existing heating and air conditioning (HVAC) systems due to required coronavirus disease 2019 (COVID-19) upgrades, in an amount not to exceed $81,651.92, from $7,329,663.60 to $7,411,315.52.
On March 17, 2021, Administrative Action No. 21-0182 authorized Change Order No. 6 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive for project modifications including revision of heating and air conditioning diffusers, revision of door hardware, heavy door changes, upgrade of roof and overflow drains, install sleeve on gas line per city inspector request, replace 27 existing door hardware cores to set up keying as desired by City, and relocate 4 power outlets to the south of gym wall, in an amount not to exceed $39,758.59, from $7,411,315.52 to $7,451,074.11.
On April 27, 2021, Administrative Action No. 21-0658 authorized Change Order No. 7 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive for all work related to revision of HVAC system for COVID-19 enhancements and the addition of 34 days to the contract time due to weather delays, in an amount not to exceed $48,014.80, from $7,451,074.11 to $7,499,088.91.
This action will authorize Change Order No. 8 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive to add increased scope of work to include heating and air conditioning system and electrical changes, emergency egress light changes, remobilization, installation of cell phone lockers, and changes due to Architect’s Supplemental Instructions No. 6, in an amount not to exceed $124,458.22, increasing the contract amount from $7,499,088.91 to $7,623,547.13.
ESTIMATED SCHEDULE OF PROJECT
Began Construction April 2020
Complete Construction September 2021
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2019, the Park and Recreation Board authorized a contract with J.C. Commercial, Inc. for the construction of the addition of a senior activity center, technology center, and gymnasium and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive.
On January 8, 2020, City Council authorized a contract for the construction of the addition of a senior activity center, technology center, and gymnasium and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive by Resolution No. 20-0133.
On June 3, 2021, the Park and Recreation Board authorized Change Order No. 8 to the construction services contract with J.C. Commercial, Inc. for the addition of a senior activity center, technology center, gymnasium, and expansion of the parking lot at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Park and Recreation Facilities (B) Fund (2017 General Obligation Bond Fund) |
$124,458.22 |
$0.00 |
$0.00 |
Construction Contract $7,199,777.00
Change Order No. 1 $ 41,786.39
Change Order No. 2 $ 24,542.15
Change Order No. 3 $ 24,174.15
Change Order No. 4 $ 39,383.91
Change Order No. 5 $ 81,651.92
Change Order No. 6 $ 39,758.59
Change Order No. 7 $ 48,014.80
Change Order No. 8 (this action) $ 124,458.22
Total $7,623,547.13
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$124,458.22 |
Construction |
32.00% |
27.70% |
$34,479.61 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Change Order No. 8 - 26.72% overall M/WBE participation |
|
• J.C. Commercial, Inc. - Local; Workforce - 0.00% Local |
OWNER
J.C. Commercial, Inc.
Larry Wagner, President
MAP
Attached