STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: June 23, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of traffic signal control cabinets and ancillary equipment for the Department of Transportation with Consolidated Traffic Controls, Inc. through the Houston-Galveston Area Council of Governments cooperative agreement - Estimated amount of $2,073,107 - Financing: General Fund ($1,373,107), Street and Transportation (A) Fund ($400,000), and TxDOT IH-635 LBJ East Corridor Project Cost Reimbursement Fund ($300,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of traffic signal control cabinets and ancillary equipment for the Department of Transportation. This electronic traffic signal control cabinet operates all the traffic signals at specific intersections throughout the City. This equipment is used for new installations and to replace existing equipment that has been damaged. The City has approximately 1,400 signalized intersections and plans to add approximately 90 more in the next two years. Each intersection requires a cabinet on site to contain and protect electronic controllers and equipment. Units are purchased into inventory then issued to the appropriate operating department, capital project, or grant project as needed. One contained unit houses all the equipment needed for traffic control system.
The Houston-Galveston Area Council of Governments cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 22, 2020, City Council authorized a one-year master agreement for traffic signal controller cabinets and ancillary equipment for the Department of Transportation with Consolidated Traffic Controls, Inc. through the Houston-Galveston Area Council of Governments cooperative agreement by Resolution No. 20-0209.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$273,107.00 |
$ 600,000.00 |
$500,000.00 |
|
Street and Transportation (A) Fund |
$100,000.00 |
$ 200,000.00 |
$100,000.00 |
|
TxDOT IH-635 LBJ East Corridor Project Cost Reimbursement Fund |
$ 0.00 |
$ 200,000.00 |
$100,000.00 |
|
Total |
$373,107.00 |
$1,000,000.00 |
$700,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,073,107.00 |
Goods |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Consolidated Traffic Controls, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Consolidated Traffic Controls, Inc.
1016 Enterprise Place
Arlington, TX 76001
Bobby Hale, Vice President