STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: August 11, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of printer and toner cartridges for multiple City departments - Barbarian USA, Inc. in the estimated amount of $660,387.56 and Encon Systems Ltd., Inc. in the estimated amount of $236,146.86, lowest responsible bidders of eleven - Total estimated amount of $896,534.42 - Financing: General Fund ($632,447.60), Dallas Water Utilities Fund ($113,360.90), Data Services Fund ($24,000.00), Equipment and Fleet Management Fund ($1,289.65), Convention and Event Services Fund ($8,419.54), Aviation Fund ($17,279.35), Building Inspection Fund ($77,697.38), and Sanitation Operation Fund ($22,040.00)
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of printer and toner cartridges for multiple City departments. Remanufactured toner cartridges are cartridges that have been fully remanufactured to specifications equal to, or, exceeding original equipment manufacturers cartridge standards of quality and performance and approved remanufactured toner cartridge industry standards.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further inc...
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