STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: August 11, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a five-year service price agreement, with two one-year renewal options for citywide on-site alteration services - ABVenture Designs, LLC in the estimated amount of $757,500.00; and (2) a five-year master agreement, with two one-year renewal options for the purchase of public safety uniforms - G T Distributors, Inc. in the estimated amount of $21,378,473.75, Galls, LLC in the estimated amount of $3,250,962.13, Premier Uniform, Inc. in the estimated amount of $495,520.00, San Antonio Code Blue #2, LLC in the estimated amount of $474,937.50, Lewises Services in the estimated amount of $52,500.00, and CG Wholesale LLC in the estimated amount of $27,137.00, most advantageous proposers of thirteen - Total estimated amount of $26,437,030.38 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
This service price agreement will provide for citywide on-site alteration services and the purchase of uniforms for public safety personnel.
The Fire-Rescue and Police Department Quartermasters provide uniforms and equipment for public safety personnel that require departmental issued equipment. The purchase of uniforms includes:
• Uniforms
• Station wear
• Dress wear
• Outerwear
• Rain wear
• Caps
• Hats
• Accessories
• Insignia
• Patches
The on-site alteration services at the Fire-Rescue and Police Department Quartermasters provide alterations for public safety personnel, including hemming, addition of patches, cloth name tags with badge numbers, mohair, bullion stars, oak leaves, chevrons, and service stripes. Alteration services are essential in outfitting personnel with proper fitting uniforms equipped with patches, hems, stars, and stripes, to help identify and associate the personnel with their assigned department, as well as, conduct the daily operations.
A seven-member committee from the following departments reviewed and evaluated the qualifications:
• Fire Rescue-Department (3)
• Police Department (2)
• Office of Economic Development Business Workforce and Inclusion Division (1)*
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable. The Office of Economic Development Business Workforce and Inclusion Division only evaluated the Business Inclusion and Development Policy.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost and timeframe 30 points
• Sourcing and strategy 25 points
• Delivery, returns and communication 25 points
• Business Inclusion and Development Plan 15 points
• Local Preference Program 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 22, 2018, City Council authorized a three-year service price agreement, with two one-year renewal options, for public safety uniform alterations with CG Wholesale LLC by Resolution No. 18-1143.
The Public Safety Committee will be briefed by memorandum regarding this matter on August 9, 2021. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=9697698&GUID=927083D7-533E-43C8-8AB0-39A7B85A4C73>
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$10,000.00 |
$3,549,750.44 |
$22,877,279.94 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$26,437,030.38 |
Goods |
32.00% |
28.21% |
$7,457,266.81 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• ABVenture Designs, LLC - Non-local; Workforce - 0.00% Local • G T Distributors, Inc. - Non-local; Workforce - 2.00% Local • Galls, LLC - Non-local; Workforce - 0.13% Local • Premier Uniform, Inc. - Non-local; Workforce 3.00% Local • San Antonio Code Blue #2, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BD21-00013573. We opened them on December 18, 2021. We recommend the City Council award this service price agreement to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposers
Proposers Address Score
*ABventure DeSigns, LLC 1705 Port Millstone Trail Multiple Groups
St Paul, Texas 75098
*G T Distributors, Inc. 2545 Brockton Drive Multiple Groups
Suite 100
Austin, Texas 78758
*Galls, LLC 1340 Russell Cave Road Multiple Groups
Lexington, Kentucky 40505
*Premier Uniform, Inc. 2111 West Avenue Multiple Groups
San Antonio, Texas 78201
*San Antonio 6905 Alamo Downs Parkway Multiple Groups
Code Blue # 2, LLC San Antonio, Texas 78238
*Lewises Services 1023 Chesterton Drive Multiple Groups
Dallas, Texas 75238
*CG Wholesale, LLC 10345 Brockwood Multiple Groups
Dallas, Texas 75238
Got You Covered Workwear 1212 East Lancaster Avenue Multiple Groups
& Uniforms Fort Worth, Texas 76102
Mag & Son Clothing, LLC 171 Pascone Place Multiple Groups
Newington, Connecticut 06111
Lawmen Supply Company 7150 Airport Highway Multiple Groups
Pennsauken, New Jersey 08109
Outdoor Outfits Limited 372 Richmond Street West Multiple Groups
Suite 400
Toronto, Ontario, Canada M5V1X6
Regali, Inc. 518 Interurban Street Multiple Groups
Richardson, Texas 75081
Barisimo Clothing Company 13731 Goldmark Non-responsive
Apt. 1208
Dallas, Texas 75240
OWNERS
ABVenture Designs
Adrienne Brumfield, Chief Executive Officer
G T Distributors, Inc.
Jim Orr, President
Tim Brown, Vice President
Galls, LLC
Michael Fadden, Chief Executive Officer
David Scheve, Chief Financial Officer
Premier Uniform, Inc.
Vernon Thompson, Owner
San Antonio Code Blue # 2, LLC
Luis Mendiola, Co-Owner
Lewises Services
Cynthia Lewis, Owner
David Lewis, Co-owner
CG Wholesale
Gail Skees, Owner