STRATEGIC PRIORITY: Mobility Solutions, Infrastructure, and Sustainability
AGENDA DATE: September 9, 2021
COUNCIL DISTRICT(S): 3, 4, 5, 6, 8, 10, 12, 13
DEPARTMENT: Building Services Department
EXECUTIVE: Joey Zapata
______________________________________________________________________
SUBJECT
Title
Authorize a service contract for the purchase and installation of eight generators at designated City facilities with LJ Power, Inc., through The Local Government Purchasing Cooperative Contract No. 577-18 - Not to exceed $1,627,633.50 - Financing: Capital Construction Fund
Body
BACKGROUND
This purchasing agreement will provide for the purchase and installation of back-up power generators at eight City facilities designated to be warming/cooling centers for Dallas residents in the event of extended power outages during severe weather.
During the February 2021 winter storm, the City was unable to open recreation centers and libraries to provide residents with warming centers because the facilities were also impacted by rolling power outages. At that time, the Office of Emergency Management (OEM) and Procurement Services worked together to contract charter bus companies to provide mobile warming centers in the areas of most need.
A larger list of 28 potential locations was determined using equity indicators and demographic data as outlined in an April 2021 memorandum from OEM to the Public Safety Committee. The final list of eight locations is the result of an effort to provide a site within relative proximity to all areas of the City:
• Audelia Road Branch Library, 10045 Audelia Road, - 200 kW generator
• Beckley-Saner Recreation Center, 114 West Hobson Avenue, 400 kW generator
• Jaycee Zaragoza Recreation Center, 3114 Clymer Street, 300 kW generator
• Kleberg-Rylie Branch Library, 1515 Edd Road, 150 kW generator
• Marcus Park Recreation Center, 3003 Northaven Road, 250 kW generator
• Mountain Creek Library, 6102 Mountain Creek Parkway, 150 kW generator
• Pleasant Oaks Recreation Center, 8701 Greenmound Avenue, 350 kW generator
• Timberglen Recreation Center, 3810 Timberglen Road, 250 kW generator
Each of the generators will be EPA Certified Tier IV, for lower emissions in keeping with the City of Dallas’ commitment to reducing emissions and environmental impacts for the benefit of Dallas residents and the region. Generators have been sized to correspond with each facility’s power needs.
This contract includes the generators, all necessary equipment, as well as material and labor to perform the installations and facilitate future maintenance of the generators. Required facility electrical infrastructure upgrades and site work to accommodate generator installation will be addressed separately. This item is advanced to allow the months long generator manufacturing process to begin as soon as possible.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
ESTIMATED SCHEDULE OF PROJECT
Begin Project September 2021
Complete Project September 2022
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Capital Construction Fund |
$1,627,633.50 |
$0.00 |
$0.00 |
Council District Amount
3 $ 164,027.50
4 $ 262,872.50
5 $ 243,259.00
6 $ 228,859.50
8 $ 164,027.50
10 $ 173,409.50
12 $ 195,589.00
13 $ 195,589.00
Total $1,627,633.50
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,627,633.50 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• LJ Power, Inc. - Non-local; Workforce - 8.10% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices. |
OWNER
LJ Power, Inc.
12707 Nutty Brown Road, Building F
Austin TX 78737
Larry Davis, President
MAP
Attached