STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 9, 2021
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a cooperative purchasing agreement for the purchase and installation of audio/video equipment to accommodate continued social distancing due to COVID-19 via enhanced virtual broadcasting capabilities to the 6FN Park and Recreation Boardroom for the Park & Recreation Department with Digital Resources, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement - Not to exceed $143,727.49 - Financing: General Fund (This item was deferred on August 25, 2021)
Body
BACKGROUND
This purchase will facilitate technology improvements to the City Hall Park and Recreation Boardroom. The improvements will accommodate continued social distancing due to COVID-19. In addition, the current antiquated audio meeting management system will be replaced with a wireless, updated, solution that will allow for the flexibility that the new room layout requires. This purchase will include all necessary hardware, software, programming, installation, and training to provide a fully functional Park and Recreation Boardroom and adjacent conference room.
Both rooms will have standalone audio and video conferencing capabilities, as well as the capacity to be used conjointly for meetings of the Park and Recreation Board, and other high-capacity meetings. This additional video conferencing functionally will allow Park and Recreation Staff and Board to bridge the digital divide with the public in ways that they have done before. They will also be able to provide the City’s cable system with the ability to broadcast meetings held in the Park and Recreation Boardroom.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 6, 2021, the Park and Recreation Board authorized the purchase and installation of audio/video equipment to accommodate continued social distancing due to COVID-19 via enhanced virtual broadcasting capabilities to the 6FN Park and Recreation Boardroom with Digital Resources, Inc.
On August 25, 2021, this item was deferred by Councilmember Jesse Moreno.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$0.00 |
$143,727.49 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$143,727.49 |
Goods |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Digital Resources, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Digital Resources, Inc.
2107 Greenbriar Drive, Suite B
Southlake, TX 76092
Timothy Bock, President