STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 22, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of ductile iron pipe for the distribution of potable water for the Water Utilities Department - Core & Main, LP, only bidder - Estimated amount of $388,454.98 - Financing: Water Utilities Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of various sizes and class thicknesses of ductile iron pipe for the Water Utilities Department. The pipe will be used for the replacement and maintenance of existing pipe, as needed for the distribution of potable water throughout the city by Water Utilities Department. Ductile iron is gray cast iron that has been infused to make it stronger, tougher, flexible, and corrosion resistant. Ductile iron is rugged and performs well in Texas soil against increased stresses caused by shifting soil seismic activity. Ductile iron pipe is used for new installations, and replacement of split or corroded pipes as needed. Dallas Water Utilities maintains approximately 5,000 miles of potable mains throughout the water distribution system.
In addition, 5,000 miles of water pipelines provides treated potable drinking water for fire suppression and consumption within the City of Dallas, 2 major airports and 23 other customer cities. The impact of delay or cancellation of this contract would jeopardize the ability to provide continuous fire protection and essential drinking water for City residents and surrounding customer cities
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 11, 2017, City Council authorized a three-year master agreement for the purchase of ductile iron pipe for the distribution of potable water with HD Supply Waterworks, LTD and Fortiline, Inc. by Resolution No. 17-1599.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Water Utilities Fund |
$18,454.98 |
$185,000.00 |
$185,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$388,454.98 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Core & Main, LP - Local; Workforce - 4.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BV21-00015975. We opened it on May 14, 2021. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Core & Main, LP 4333 Irving Blvd. $388,454.98
Dallas, TX 75247
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Core & Main, LP
Jack Schaller, President
Chuck Zappola, Vice President