STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 22, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of various types of flags and accessories for City departments - Betsy Ross Flag Girl, Inc. in the estimated amount of $41,384.80, Signarama-Richardson in the estimated amount of $36,600.00, and ConServ Flag Company in the estimated amount of $28,203.12, lowest responsible bidders of four - Total estimated amount of $106,187.92 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Building Services Department
• Fire-Rescue Department
• Park & Recreation Department
This master agreement will allow for the purchase of various types of flags and accessories for City departments. The City displays various types of flags at City facilities for a variety of reasons. The United States Flag and the State of Texas flags are just two examples of flags that may be purchased through this agreement, but other types of flags are also available. All flags when worn beyond repair, will be retired in a respectful manner.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$35,395.97 |
$35,395.97 |
$35,395.98 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$106,187.92 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Betsy Ross Flag Girl, Inc. - Local; Workforce - 100.00% Local • Signarama-Richardson - Local; Workforce - 100.00% Local • ConServ Flag Company - Non-Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BP21-00015963. We opened them on June 25, 2021. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Betsy Ross Flag Girl, 1005 Garland Rd. Multiple Lines
Inc. Dallas, TX 75218
*Signarama-Richardson 1850 North Greenville Ave. Multiple Lines
Ste. 174
Richardson, TX 75081
*ConServ Flag Company 1003 Illinois St. Multiple Lines
Sidney, NE 69162
3 Oaks Resource Group 7600 Southwest 129th St. Non-responsive
International Miami, FL 33156
OWNERS
Betsy Ross Flag Girl, Inc.
Barry Casey, President
Signarama-Richardson
Sherry Perry, President
ConServ Flag Company
Emil Assad, President