STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 22, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of traffic radar units for the Police Department with Applied Concepts, Inc. dba Stalker Radar through the Houston-Galveston Area Council of Governments cooperative agreement - Estimated amount of $242,662.50 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of traffic radar units to enforce traffic laws within a wide range of environments. Traffic radar units purchased in this agreement include both radar and lidar units. These radar units measure speed very quickly and are commonly used in residential areas and school zones when the user cannot see the vehicle approaching from long distances. These units transmit radio waves which bounce off of the intended target and then measure the change in frequency to determine the speed of the vehicle. These units are very effective in adverse weather conditions and at night as it can be utilized from inside the vehicle. Lidar utilizes a laser beam to determine the distance a vehicle travels over time. Lidar is superior at long ranges, enabling the user to quickly determine the speed and give the officer more time to perform a stop safely. Lidar is vehicle specific, therefore minimizing human error with interpretation of measurements.
The Houston-Galveston Area Council of Governments cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 9, 2016, City Council authorized a three-year master agreement for traffic radar units with Applied Concepts, Inc. through the Houston-Galveston Area Council of Governments by Resolution No. 16-1801.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$0.00 |
$80,887.50 |
$161,775.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$242,662.50 |
Goods |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Applied Concepts, Inc. dba Stalker Radar - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Applied Concepts, Inc. dba Stalker Radar
855 East Collins Blvd.
Richardson, TX 75081
Alan Mead, President
Darlene Stoneham, Secretary