STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 22, 2021
COUNCIL DISTRICT(S): 6, Outside City Limits
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a one-year service contract for the inspection and repair of existing fiberglass-reinforced plastic chemical storage tanks for the Water Utilities Department - Carbon Silica Services, LLC dba Diamond Services in the amount of $1,102,866; and (2) the purchase of new chlorine process equipment for the Water Utilities Department - DPC Industries, Inc. in the amount of $214,575, lowest responsible bidders of two - Total not to exceed $1,317,441 - Financing: Dallas Water Utilities Fund ($406,563) and Water Construction Fund ($910,878)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the inspection and repair of five existing fiberglass-reinforced plastic chemical storage tanks and the purchase of new chlorine process equipment for the Water Utilities Department. The Water Utilities Department (DWU) uses chlorine gas in the drinking water treatment process to meet regulatory compliance requirements for disinfection as mandated by the U.S. Environmental Protection Agency and the Texas Commission on Environmental Quality. To safeguard against an accidental discharge of gas, facilities utilizing chlorine gas are required to install chlorine scrubbing systems. This agreement entails extensive repairs to the East Side Water Treatment Plant's chlorine scrubber system to restore the integrity and capacity of the system's neutralization tanks; purchases chlorine equipment for improved application at the Bachman Water Treatment Plant, and ultimately helps ensure the safe, continued, and reliable application of chlorine at the water plants.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
Dallas Water Utilities Fund |
$ 406,563.00 |
$0.00 |
$0.00 |
|
Water Construction Fund |
$ 910,878.00 |
$0.00 |
$0.00 |
|
Total |
$1,317,441.00 |
$0.00 |
$0.00 |
Council District Amount
6 $ 214,575.00
Outside City Limits $1,102,866.00
Total $1,317,441.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,317,441.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Carbon Silica Services, LLC dba Diamond Services - Non-local; Workforce - 0.00% Local • DPC Industries, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BI21-00017080. We opened them on June 30, 2021. We recommend the City Council award this service contract to the lowest responsive and responsible bidders by group.
*Denotes successful bidders
Bidders Address Amount
*Carbon Silica Services, LLC 283 Enterprise Dr. Group 1 - $1,020,038.00
dba Diamond Services Victoria, TX 77905 Group 2 - $ 82,828.00
Group 3 - No Bid
*DPC Industries, Inc. 601 West Industrial Blvd. Group 1 - No Bid
Cleburne, TX 76033 Group 2 - No Bid
Group 3 - $ 214,575.00
OWNERS
Carbon Silica Services, LLC dba Diamond Services
William Porr, President
DPC Industries, Inc.
Rick Karm, President