STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 22, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year cooperative purchasing agreement in the amount of $2,523,826.92, with two one-year renewal options in a total amount of $1,484,572.44, as detailed in the Fiscal Information section, for software, equipment, maintenance, and support for an automated shift management and scheduling system for public safety employees and a timekeeping system for non-exempt workers across the City for the Department of Information and Technology and Services with immixTechnology, Inc. through the Texas Department of Information Resources cooperative agreement - Total not to exceed $4,008,399.36 - Financing: General Fund ($1,948,564.54), Information Technology Equipment Fund ($308,948.60) and Data Services Fund ($1,750,886.22) (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide for software, equipment, maintenance, and support for an automated shift management and scheduling system for public safety employees and a timekeeping system for non-exempt workers. The public safety system is being deployed and integrated with Workday to provide dynamic shift scheduling and time records for all uniformed employees. The City leverages Kronos Timekeeping supports for its non-exempt civilian population of workers through an established distributed system of time clocks. Workers and managers enter time for employees on these clocks, those time records combine in a hosted server into a record that is sent to Workday payroll for processing. The system is being deployed to provide dynamic shift scheduling and time records for 3,700 uniformed employees. This contract encompasses all licensing, clock equipment maintenance, support services, and traini...
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