STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: September 22, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract for programs to mitigate Drivers of Poverty for the Office of Community Care - International Rescue Committee in the amount of $227,426, Dallas Leadership Foundation in the amount of $449,787, Harmony Community Development Corporation in the amount of $225,000, CitySquare in the amount of $375,587, and After-School All-Stars in the amount of $155,000, most advantageous proposers of sixteen - Total not to exceed $1,432,800 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
These service contracts will provide programs that address Drivers of Poverty identified in the Mayor’s Task Force on Poverty for the Office of Community Care. An updated briefing in 2018 identified specific “drivers” that contribute to high poverty rates in the City, including:
• Sharp decline in median income and the declining share of middle-income households/increasing numbers of “Have” and “Have-Nots” neighborhoods
• Lack of affordable transportation neighborhoods of concentrated poverty (which are increasing)
• High number of households with children living in poverty
• Lack of educational attainment
• High percentage of limited English-proficiency residents
• High teen birth rates
• High poverty rates for single women heads of households with children
Programs approved by this action will specifically address food accessibility programs, client assistance programs such as rental assistance and legal assistance, community mental health programs, and youth development programs.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Office of Community Care (2)
• Office of Economic Development (1)
• Office of Homeless Solutions (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Capacity 30 points
• Program 45 points
• Budget 20 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$1,432,800.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,432,800.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• International Rescue Committee - Local; Workforce - 100.00% Local • Dallas Leadership Foundation - Local; Workforce - 100.00% Local • Harmony Community Development Corporation - Local; Workforce - 100.00% Local • CitySquare - Local; Workforce - 100.00% Local • After-School All-Stars - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BRZ21-00015995. We opened them on March 25, 2021. We recommend the City Council award this service contract to the most advantageous proposers.
*Denotes successful proposers
Proposers Address Score
*International Rescue 6500 Greenville Ave. 75.50
Committee #500
Dallas, TX 75206
*Dallas Leadership 5200 East Grand Ave. 74.00
Foundation #530
Dallas, TX
*Harmony Community 6969 Pastor Bailey Drive 76.75
Development Ste. 110
Corporation Dallas, TX 75237
*CitySquare 1610 Malcolm X Blvd. 73.25
Dallas, TX 75226
* After-School All-Stars 2902 Swiss Ave. 70.25
Dallas TX 75204
United Way of 1800 North Lamar St. 65.00
Metropolitan Dallas Dallas, TX 75202
Citizens Development 8800 Ambassador Row 64.50
Center dba Achieve Dallas, TX 75247
Rainbow Days, Inc. 8150 North Central Expy. 62.50
M1003
Dallas, TX 75206
Boys & Girls Club of 4816 Worth St. 61.00
Greater Dallas Dallas, TX 75246
First Presbyterian 1835 Young St. 60.50
Church of Dallas, Texas Dallas, TX 75201
dba The Stewpot
Viola's House 1819 Martin Luther King Jr. Blvd. 55.75
Dallas, TX 75246
Youth Guidance 10827 South Western Ave. 55.00
Chicago, IL 60643-3206
Big Thought 1409 Botham Jean Blvd. 42.75
Suite 1015
Dallas, TX 75215
Helen's Project 2300 Olympia Dr. 42.50
#271406
Flower Mound, TX 75027
Communities in Schools 1341 West Mockingbird Ln. 36.75
Dallas Region Suite 100E
Dallas, TX 75247
OWNERS
International Rescue Committee
Suzy Cop, Executive Director
Daley Ryan, Deputy Director
Dallas Leadership Foundation
Will McCall, Executive Director
Harmony Community Development Corporation
Mark Porter, Executive Director
CitySquare
John Siburt, President
Kris Oliver, Chief Financial Officer
After-School All-Stars
Ben Paul, President
Justin Hensley, Executive Director, North Texas