STRATEGIC PRIORITY: Human and Social Needs
AGENDA DATE: October 13, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Homeless Solutions
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize the second of two, twelve-month renewal options to the service contract with Legacy Counseling Center, Inc. in the amount of $159,935.00, to provide housing information services and resource identification for persons with HIV/AIDS for the period of October 1, 2021 through September 30, 2022 - Not to exceed $159,935.00, from $319,870.00 to $479,805.00 - Financing: 2020-21 Housing Opportunities for Persons with AIDS Grant Fund ($27,748.00) and 2021-22 Housing Opportunities for Persons with AIDS Grant Fund ($132,187.00)
Body
BACKGROUND
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development (“HUD”) Grant Funds by Resolution No. 20-0655. On November 11, 2020, City Council adopted Substantial Amendment No. 1 to the FY 2020-21 Action Plan to amend the FY 2020-21 HUD Consolidated Plan Budget by Resolution No. 20-1845.
On June 9, 2021, City Council adopted the FY 2021-22 HUD Consolidated Plan Budget for HUD Grant Funds by Resolution No. 21-0974. The FY 2021-22 HUD Consolidated Plan Budget includes Housing Opportunities for Persons with AIDS (“HOPWA”) Grant Funds, which are available beginning October 1, 2021, contingent upon HUD’s approval of the City’s FY 2021-22 Action Plan (which is based on the approved HUD Consolidated Plan Budget, submitted on or about August 15, 2021) and execution of the grant agreements with HUD.
The City of Dallas has applied for and received Housing Opportunities for Persons with AIDS (“HOPWA”) funds since 1993 to support eligible activities within the Dallas Eligible Metropolitan Statistical Area (“Dallas EMSA”) which includes the counties of Dallas, Collin, Denton, Ellis, Hunt, Kaufman, and Rockwall. HOPWA Grant Funds are to assist grantees in meeting the housing needs of low-income persons with HIV/AIDS and HIV-related illness and their families.
On June 20, 2019, the City of Dallas Office of Procurement Services issued and solicited and received Requests for Proposals (#BRZ19-00010793) for the HOPWA Program. Legacy Counseling Center, Inc. (Legacy) submitted a proposal for housing information services and resource identification and was recommended for funding.
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with Legacy to provide housing information services and resource identification for persons living with HIV/AIDS, by Resolution No. 19-1663.
On November 11, 2020, City Council authorized the first twelve-month renewal option to the contract with Legacy to continue providing housing information services and resource identifications for persons living with HIV/AIDS by Resolution No. 20-1792. Because HOPWA Grant Funds may be expended for eligible purposes within three years of HUD’s award, remaining FY 2020-21 funds are included in this year’s contract renewal.
Legacy is a non-profit agency located in the Oak Lawn area. Legacy was founded in 1989 and has been providing services to the HIV/AIDS impacted population of Dallas and surrounding counties since that time. The agency’s programs fall under three categories of services: mental health, substance abuse, and housing. Mental health and substance abuse services include individual, couple, and family therapy and support groups for persons impacted by the HIV/AIDS epidemic, including crisis counseling as well as short and long-term therapy.
Legacy will provide HOPWA housing information services and resource identification for persons living with HIV/AIDS. Legacy also provides HOPWA facility-based housing assistance and hospice/respite care to critically ill HIV+ persons at the Legacy Founders Cottage and HOPWA master leasing and emergency vouchers for homeless persons living with HIV/AIDS under separate contracts.
Under HOPWA housing information services and resource identification, Legacy operates an HIV housing resource center, which serves as a central/coordinated access point for persons with HIV/AIDS experiencing a housing crisis to receive information and direct, one-on-one assistance in locating and accessing community-based housing resources in the Dallas EMSA. The resource center includes a website and on-line searchable database of housing resources.
To ensure eligible persons across the Dallas EMSA have access to the full continuum of HOPWA eligible activities, the City intends to enter into additional project sponsor agreements with entities that provide additional eligible activities (e.g., facility-based housing, scattered site housing assistance, housing information services, and support services).
All HOPWA projects use the local Homeless Management Information System (“HMIS”) to collect client-level data for service coordination and reporting/evaluation purposes. Legacy staff must input client-level data into the local HMIS with applicable written consent. Legacy must also submit monthly financial reports (including supporting documentation) and performance reports (including demographic data, outputs, and outcomes). These reports are compiled at year end into the City’s annual report to HUD.
PERFORMANCE MEASURES
Number of Persons Assisted
2021-22
Goal
Unduplicated clients served 175
OUTCOME MEASURES
Housing Stability
2021-22
Goal
Percent in stable/temporary housing 97%
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2019 City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with Legacy Counseling Center, Inc. to provide housing information services and resource identification for persons with HIV/AIDS by Resolution No. 19-1663.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 20-0655.
On November 11, 2020, City Council authorized the first twelve-month renewal option to the contract with Legacy to continue providing housing information services and resource identifications for persons living with HIV/AIDS by Resolution No. 20-1792.
On November 11, 2020, City Council authorized final adoption of Substantial Amendment No. 1 to the FY 2020-21 Action Plan to amend the FY 2020-21 HUD Consolidated Plan Budget; the CARES Act Relief Funds Budget, No. 1 from HUD; and the FY 2019-20 Reprogramming Budget by Resolution No. 20-1845.
On June 9, 2021, City Council adopted the FY 2021-22 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 21-0974.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
2020-21 Housing Opportunities for Persons with AIDS Grant Fund |
$ 27,748.00 |
$0.00 |
$0.00 |
|
2021-22 Housing Opportunities for Persons with AIDS Grant Fund |
$132,187.00 |
$0.00 |
$0.00 |
|
Total |
$159,935.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$159,935.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to 501C3 Non-Profit contracts. |
OWNER
Legacy Counseling Center, Inc.
Board of Directors
Shannon Mitchell-Percell, Chair
Brian Ralston, Vice Chair
Scott Kahle, Secretary
Jason Wallace, Treasurer
Roberta McDonald
Justin Rogers
Courtney Edwards
Bretton Lowery
Chaselyn Wade