STRATEGIC PRIORITY: Human and Social Needs
AGENDA DATE: October 13, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Homeless Solutions
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize the second of two, twelve-month renewal options to the contract with PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas in the amount of $1,636,500.00 to provide facility based housing assistance and master leasing with supportive services for persons with HIV/AIDS for the period October 1, 2021 through September 30, 2022, which includes a twelve-month extension for expenditure of HOPWA CARES Act funds under the contract from September 30, 2021 to September 30, 2022 - Not to exceed $1,636,500.00, from $3,510,683.00 to $5,147,183.00 - Financing: 2020-21 Housing Opportunities for Persons with AIDS Grant Funds ($293,723.00) and 2021-22 Housing Opportunities for Persons with AIDS Grant Funds ($1,342,777.00)
Body
BACKGROUND
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development (“HUD”) Grant Funds by Resolution No. 20-0655. On November 11, 2020, City Council adopted Substantial Amendment No. 1 to the FY 2020-21 Action Plan to amend the FY 2020-21 HUD Consolidated Plan Budget and the CARES Act Relief Funds Budget by Resolution No. 20-1845.
On June 9, 2021, City Council adopted the FY 2021-22 HUD Consolidated Plan Budget for HUD Grant Funds by Resolution No. 21-0974. The FY 2021-22 HUD Consolidated Plan Budget includes Housing Opportunities for Persons with AIDS (“HOPWA”) Grant Funds, which are available beginning October 1, 2021, contingent upon HUD’s approval of the City’s FY 2021-22 Action Plan (which is based on the approved HUD Consolidated Plan Budget, submitted on or about August 15, 2021) and execution of the grant agreements with HUD.
The City of Dallas has applied for and received Housing Opportunities for Persons with AIDS (“HOPWA”) funds since 1993 to support eligible activities within the Dallas Eligible Metropolitan Statistical Area (“Dallas EMSA”) which includes the counties of Dallas, Collin, Denton, Ellis, Hunt, Kaufman, and Rockwall. HOPWA Grant Funds are to assist grantees in meeting the housing needs of low-income persons with HIV/AIDS and HIV-related illness and their families.
On June 20, 2019, the City of Dallas Office of Procurement Services issued and solicited and received Requests for Proposals (#BRZ19-00010793) for the HOPWA Program. PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas (“ASD”) submitted a proposal for facility based housing assistance and master leasing and was recommended for funding.
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with ASD, to provide facility based housing assistance and master leasing with supportive services for persons living with HIV/AIDS, by Resolution No. 19-1668.
In response to the coronavirus pandemic, the federal Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) was signed on March 27, 2020. The CARES Act included HOPWA funds to maintain operations and for rental assistance, supportive services, and other necessary actions, to prevent, prepare for, and respond to coronavirus. A portion of these funds were made available to agencies under contract to provide HOPWA-funded scattered site and facility-based housing (including master leasing) as a small one-time contract increase in response to the coronavirus pandemic. ASD’s allocation of HOPWA CARES Act Funds was $237,683.00 to provide facility based housing assistance and master leasing with supportive services for persons living with HIV/AIDS. This item will also provide a twelve-month extension of time to expend these remaining funds.
On November 11, 2020, City Council authorized the first twelve-month renewal option to the contract with ASD, including CARES Act Funds, to provide facility based housing assistance and master leasing with supportive services for persons living with HIV/AIDS by Resolution No. 20-1796. Because HOPWA Grant Funds may be expended for eligible purposes within three years of HUD’s award, remaining FY 2020-21 funds are included in this year’s contract renewal.
ASD is a non-profit agency located in the southwestern part of the City. The agency was founded in 1987 with its mission being to create and strengthen healthy communities through the delivery of quality, affordable, service-enriched housing for individuals and families living with HIV/AIDS. The agency has been providing supportive housing services continually since April 1987.
ASD will provide HOPWA facility based housing assistance and master leasing for persons living with HIV/AIDS. Under facility based housing, the agency provides housing and supportive services to low-income and formerly homeless persons living with HIV/AIDS and their families in four apartment communities (125 units) that are licensed by the Texas Department of State Health Services as special care facilities. The properties are located in North Oak Cliff (75203), south of the Trinity River and adjacent to the Central Business District. They include Ewing Center, Hillcrest House, Revlon Apartments, and Spencer Gardens.
In addition to a privately-configured, furnished apartment, ASD residents receive home health care, comprehensive case management, volunteer support, disease management, food services, transportation, and vocational services.
ASD will also provide as many as 10 units under a master leasing program. Under master leasing, ASD leases apartment units under a master lease with a private landlord, and subleases those units to homeless persons with HIV/AIDS for independent, long-term living. The master leasing program covers the cost of rent and utilities (less the required tenant portion), along with other costs to operate the units. The agency also will provide a housing case management to provide support for the client in maintaining housing stability and access to care and services.
To ensure eligible persons across the Dallas EMSA have access to the full continuum of HOPWA eligible activities, the City intends to enter into additional project sponsor agreements with entities that provide additional eligible activities (e.g., facility based housing, scattered site housing assistance, housing information services, and support services).
All HOPWA projects use the local Homeless Management Information System (“HMIS”) to collect client-level data for service coordination and reporting/evaluation purposes. ASD staff must input client-level data into the local HMIS with applicable written consent. ASD must also submit monthly financial reports (including supporting documentation) and performance reports (including demographic data, outputs, and outcomes). These reports are compiled at year end into the City’s annual report to HUD.
PERFORMANCE MEASURES
Number of Persons Assisted
2021-22
Goal
Unduplicated clients served at Ewing 24
Unduplicated clients served at Hillcrest 77
Unduplicated clients served at Revlon 28
Unduplicated clients served at Spencer 13
Unduplicated clients (master leasing) 10
Total unduplicated clients served 152
OUTCOME MEASURES
Housing Stability
2021-22
Goal
Percent in stable housing at Ewing 96%
Percent in stable housing at Hillcrest 96%
Percent in stable housing at Revlon 96%
Percent in stable housing at Spencer 96%
Percent in stable housing (master leasing) 96%
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2019, City Council authorized a twelve-month contract, with two twelve-month renewal options contingent on available funding, with PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas, to provide facility based housing assistance and master leasing with supportive services for persons living with HIV/AIDS by Resolution No. 19-1668.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 20-0655.
On April 22, 2020, City Council adopted the FY 2020-21 HUD Consolidated Plan Budget; the CARES Act Relief Funds Budget, No. 1 from HUD; and the FY 2019-20 Reprogramming Budget, and an amendment to the City’s Citizen Participation Plan by Resolution No. 20-0655.
On November 11, 2020, City Council authorized the first twelve-month renewal option to the contract with ASD, including HOPWA CARES Act funds, to provide facility based housing assistance and master leasing with supportive services for persons living with HIV/AIDS by Resolution No. 20-1796.
On November 11, 2020, City Council authorized final adoption of Substantial Amendment No. 1 to the FY 2020-21 Action Plan to amend the FY 2020-21 HUD Consolidated Plan Budget; the CARES Act Relief Funds Budget, No. 1 from HUD; and the FY 2019-20 Reprogramming Budget by Resolution No. 20-1845.
On June 9, 2021, City Council adopted the FY 2021-22 HUD Consolidated Plan Budget for the U.S. Department of Housing and Urban Development Grant Funds by Resolution No. 21-0974.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
2020-21 Housing Opportunities for Persons with AIDS Grant Fund |
$293,723.00 |
$0.00 |
$0.00 |
|
2021-22 Housing Opportunities for Persons with AIDS Grant Fund |
$1,342,777.00 |
$0.00 |
$0.00 |
|
Total |
$1,636,500.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,636,500.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to 501C3 Non-Profit contracts. |
OWNER
PWA Coalition of Dallas, Inc. dba AIDS Services of Dallas
Board of Directors
Bridget Bonning, Chair
Jacque M. Borel, Vice Chair
Nathan A. Justice, Secretary
Harold A.M. Dede, Treasurer
Dr. Steven Clark, MD
Candelario Davila
Hannah DeCamp
Crystal Garland
Akilah Griffin
Eugene Bart Gross II
Juan Martinez
Bradley McCrae
LaToya Lynn Rowell
Jonathan R. Thorne
Aaron Waldo, Esq.