STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for waste collection, disposal, and container rental services at various City facilities for the Department of Sanitation Services - Premier Waste Services LLC dba Moore Waste and Recycling Services, lowest responsible bidder of four - Estimated amount of $4,997,592 - Financing: Sanitation Operation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for waste collection and disposal from front-load and roll-off containers, compactors, and for container rental of approximately 50 containers of various sizes. Services through this contract will be provided at various City facilities such as Dallas Love Field, Municipal Complex, Union Station, City Hall, Central Library, Morton H. Meyerson Symphony Center, Oak Cliff Municipal Center, Service Centers, Water Utilities facilities, and Jack Evans Police Headquarters. Rental cost for the containers includes maintenance and cleaning to ensure compliance with City Code Section 18-50 (6). Community recycling dumpsters at partner locations will also be serviced through this contract.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 11, 2015, City Council authorized a five-year service contract, with three one-year renewal options, for waste collection and disposal services for City facilities with Moore Disposal Corporation, in an amount not to exceed $2,359,325, by Resolution No. 15-0266.
On December 11, 2019, City Council authorized Supplemental Agreement No. 1 to (1) consent to the assignment of the service contract with Moore Disposal Corporation to Premier Waste Services, LLC dba Moore Disposal; and (2) exercise the first of three, one-year renewal options, to the service contract with Premier Waste Services, LLC dba Moore Waste Disposal for waste collection and disposal services at City facilities for the Department of Sanitation Services by Resolution No. 19-1923.
On January 27, 2021, City Council authorized a nine-month service price agreement with Premier Waste Services, LLC dba Moore Waste Disposal for front-load waste collection and disposal services at City facilities for the Department of Sanitation Services- Estimated amount of $161,604.00; and the ratification of the City Manager’s purchase of front-load waste collection and disposal services at City Facilities with Premier Waste Services, LLC dba Moore Waste Disposal at City facilities for the Department of Sanitation Services - Not to exceed $52,000; and Supplemental Agreement No. 2 to increase the service contract with Premier Waste Services, LLC dba Moore Waste Disposal for roll-off waste collection and disposal services at City facilities and to extend the term from March 31, 2021 to November 30, 2021, by Resolution No. 21-0248.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Sanitation Operation Fund |
$1,665,864.00 |
$1,665,864.00 |
$1,665,864.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$4,997,592.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Premier Waste Services LLC dba Moore Waste and Recycling Services LLC - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BW21-00015828. We opened them on May 6, 2021. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidder Address Amount
*Premier Waste Services LLC dba 34811 Lyndon B. Johnson Frwy. $ 4,997,592.00
Moore Waste and Recycling Suite #2110
Services LLC Dallas, TX 75241
Waste Management of Texas, Inc. 1251 North Central St. $ 6,735,254.28
Ferris, TX 75125
Waste Connections Lone Star, Inc. 12150 Garland Rd. $ 7,400,372.47
Dallas, TX 75218
Fusion Recycling LLC dba 13601 Preston Rd. $15,921,736.07
Fusion Waste & Recycling LLC Suite 470E
Dallas, TX 75240
OWNER
Premier Waste Services LLC dba Moore Waste and Recycling Services LLC
Lou Sabia, Owner