STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 13, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize the purchase of up to eight enclosed mobile heating, ventilation, and air conditioning trailer units for the Office of Emergency Management - RushCo Energy Specialists, Inc. in the amount of $300,073.04 and Western Shelter Systems in the amount of $98,875.28, lowest responsible bidder of two - Not to exceed $398,948.32 - Financing: 2019 Homeland Security-Urban Area Security Initiative 19-21 Fund
Body
BACKGROUND
This purchase will provide for up to eight enclosed mobile heating, ventilation, and air conditioning trailer units for the Office of Emergency Management. The trailers are fully equipped with all duct work, wiring, and power distribution panels to provide temporary heating, ventilation, and air conditioning (HVAC) to facilities such as libraries or recreation centers during power outages. Each enclosed trailer will be equipped with two HVAC units and have the capacity to warm or cool up to 5,000 square feet.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
2019 Homeland Security-Urban Area Security Initiative 19-21 Fund |
$398,948.32 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$398,948.32 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• RushCo Energy Specialists, Inc. - Non-local; Workforce - 0.00% Local • Western Shelter Systems - Non-Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BD21-00017215. We opened them on September 3, 2021. We recommend the City Council award this purchase to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*RushCo Energy 10765 Tube Drive Multiple groups
Specialists, Inc. Hurst, TX 76053
*Western Shelter Systems 830 Wilson Street Multiple groups
Eugene, OR 97402
OWNERS
RushCo Energy Specialists, Inc.
Anne Rusher, President
Tim Rusher, Vice President
Western Shelter Systems
Mike Scala, Chief Executive Officer
Nathan Nechels, Director of Sales