STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 27, 2021
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for vent and hood maintenance and cleaning services at Dallas Love Field for the Department of Aviation - Code 69, LLC dba Bare Metal Standard, lowest responsible bidder of four - Estimated amount of $591,900 - Financing: Aviation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for vent and hood maintenance and cleaning services at Dallas Love Field for the Department of Aviation. The services will include maintenance, filter replacement, quarterly inspections, and repairs as needed. Proper maintenance and inspection ensure that the cooking/kitchen vents are in proper working condition and safe to operate. In addition, standard practice maintenance requires that the vents be cleaned and degreased quarterly to eliminate the possibility of fires, cooking flare-ups, and cooking odors from spreading through the terminal. This service is charged back to tenants to ensure the safety of all visitors and personnel at Dallas Love Field.
Dallas Love Field does not have the staffing or proper equipment to complete these specialized services. This agreement will allow services to proceed efficiently and safely without delays but with the Department of Aviation oversight and quality control.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 13, 2016, City Council authorized a three-year service contract for vent and hood maintenance and cleaning services at Love Field with Hood Specialist by Resolution No. 16-0068.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Aviation Fund |
$111,900.00 |
$120,000 |
$360,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$591,900.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Code 69, LLC dba Bare Metal Standard - Local; Workforce - 19.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BI21-00016805. We opened them on July 16, 2021. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Code 69, LLC dba 8414 Sterling St. $591,900.00
Bare Metal Standard , Suite B
Irving, TX 75063
Boss Systems LLC dba 2511 Merrell Rd. $597,360.00
Hood Boss Dallas, TX 75229
Hoodz of North Dallas 5435 North Garland Ave. $657,250.00
Suite 140, Box 153
Garland, TX 75040
KE System Services, Inc. 21215 FM 529 Rd. $749,875.00
Suite 210
Cypress, TX 77433
OWNER
Code 96, LLC dba Bare Metal Standard
James Bedal - Chief Executive Officer