STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: October 27, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for citywide painting services - Prestige Building Group, LLC in the estimated amount of $2,394,505, Alderink Enterprises, Inc. dba CI Pavement in the estimated amount of $251,055, JNA Painting and Contracting Company, Inc. in the estimated amount of $200,835, and TJ’s Professional Painting and Construction, LLC in the estimated amount of $191,000, lowest responsible bidder of seven - Total estimated amount of $3,037,395 - Financing: General Fund ($1,890,395), Aviation Fund ($118,300), Convention and Event Services Fund ($663,000), Dallas Water Utilities Fund ($300,000), and Stormwater Drainage Management Fund ($65,700)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Building Services Department
• Department of Aviation
• Department of Convention and Event Services
• Fire-Rescue Department
• Park & Recreation Department
• Water Utilities Department
This service price agreement will provide for citywide painting services. The agreement includes all labor and materials required to perform a variety of painting services of interior and exterior surfaces. Services will include, but are not limited to, striping trails, parking lots, park roads, interior/exterior painting, minor damage repair and major sheet rock repair, removing graffiti from concrete or decorative walls, chain link fencing, wrought iron guard rails or otherwise, painting bridge structures at freeway exchanges and elsewhere throughout the City to further include sidewalks for pedestrians to use. This agreement additionally provides for the preparation of surfaces for the application of protective coatings to machinery, pumps, motor housings, piping and valves, structural steel, masonry, concrete, and other items.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$415,835.00 |
$515,835.00 |
$958,725.00 |
|
Aviation Fund |
$39,433.33 |
$39,433.33 |
$39,433.34 |
|
Convention and Event Services Fud |
$82,875.00 |
$82,875.00 |
$497,250.00 |
|
Dallas Water Utilities Fund |
$100,000.00 |
$100,000.00 |
$100,000.00 |
|
Stormwater Drainage Management Fund |
$21,900.00 |
$21,900.00 |
$21,900.00 |
|
Total |
$660,043.33 |
$760,043.33 |
$1,617,308.34 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$3,037,395.00 |
Other Services |
N/A |
85.12% |
$2,394,505.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however two of the four prime contractors are certified M/WBEs. |
|
• Prestige Building Group, LLC - Non-local; Workforce - 0.00% Local • Alderink Enterprises, Inc. dba CI Pavement - Non-local; Workforce - 47.45% Local • JNA Painting and Contracting Company, Inc. - Local; Workforce - 11.11% Local • TJ’s Professional Painting and Construction, LLC - Non-local; Workforce - 28.57% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BJ21-00012963. We opened them on March 19, 2021. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Prestige Building 3801 Vitruvian Way Multiple Groups
Group, LLC Suite 136
Addison, TX 75001
*Alderink Enterprises, Inc. 101 Josephine Ln. Multiple Groups
dba CI Pavement Grand Prairie, TX 75050
*JNA Painting and 17819 Davenport Rd. Multiple Groups
Contracting Company, Inc. Suite 240
Dallas, TX 75252
*TJ’s Professional Painting 220 East Ovilla Rd. Multiple Groups
and Construction, LLC Suite 22
Red Oak, TX 75154
Acumen Enterprises, Inc. 1504 Falcon Dr. Multiple Groups
Desoto, TX 75115
Dallas Harmony 2207 Glacier Park Ln. Multiple Groups
Construction, LLC Grand Prairie, TX 75050
dlb Consultants LLC 320 South R. L. Thornton Frwy. Multiple Groups
Dallas, TX 75203
OWNERS
Prestige Building Group, LLC
Jason Botto, Director of Operations
Alderink Enterprises, Inc. dba CI Pavement
Rob Alderink, Vice President
Doug Alderink, Vice President
JNA Painting and Contracting Company, Inc.
Nikitas Anastasis, President
John Anastasis, Treasurer
TJ’s Professional Painting and Construction, LLC
Jesse Ramos, Owner
Jesus Andres Ramos, Owner