STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: November 10, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for mobile hose replacement services for city vehicles - Hydraulic Hose of Love Field LLC, lowest responsible bidder of two - Estimated amount of $605,425 - Financing: General Fund ($13,600), Equipment and Fleet Management Fund ($133,250), Sanitation Operations Fund ($355,575), and Dallas Water Utilities Fund ($103,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Fire-Rescue Department
• Department of Equipment and Fleet Management
• Department of Sanitation Services
• Water Utilities Department
This service price agreement will provide for mobile hose replacement services on approximately 8,900 city vehicles and equipment. This service is performed by the supplier at jobsites, plant facilities, or any City location where equipment has failed due to damaged hydraulic hoses. The benefits of this service are, but not limited to, the following:
• Prevents the departments from having to place vehicles out of service for an extended period of time
• Eliminates the need for towing equipment to a repair facility
• Provides clean-up for any spill that occurs from the damaged hose
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 9, 2017, City Council authorized a three-year service contract for on-site service and repair of hydraulic hoses for city vehicles and equipment with JBL Hose Service, LLC dba Pirtek Love Field by Resolution No. 17-1154.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$ 4,533.33 |
$ 4,533.33 |
$ 4,533.34 |
|
Equipment and Fleet Management Fund |
$ 37,013.90 |
$ 44,416.68 |
$ 51,819.42 |
|
Sanitation Operations Fund |
$118,525.00 |
$118,525.00 |
$118,525.00 |
|
Dallas Water Utilities Fund |
$ 34,333.33 |
$ 34,333.33 |
$ 34,333.34 |
|
Total |
$194,405.56 |
$201,808.34 |
$209,211.10 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$605,425.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Hydraulic Hose of Love Field LLC - Local; Workforce - 40.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BF21-00015132. We opened them on March 18, 2021. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Hydraulic Hose of 2126 Irving Blvd. $340,175.00
Love Field LLC Dallas, TX 75207
JBL Hose Service LLC 3131 Irving Blvd. $450,341.25
Suite 600
Dallas, TX 75247
OWNER
Hydraulic Hose of Love Field LLC
Stuart Morrison, Owner