STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 8, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement, with two one-year renewal options, for citywide background screening services - Sterling InfoSystems, Inc., most advantageous proposer of twenty-three - Estimated amount of $2,568,168.25 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement provides background screening services for multiple City departments. The Department of Human Resources conducts pre-employment background screenings on all new hires, re-employment, job status changes, and volunteers seeking employment or volunteer work with the City. The purpose of conducting background screenings is to verify that applicants for employment and volunteer work do not have history of activity that would make them unsuitable for positions which they are being considered. Failure to perform pre-employment or volunteer candidate background check could place the organization at risk of future liability court cases. These checks are also important because they allow better informed and less subjective evaluations to be made about employee and volunteer candidates.
In addition, The City will provide an online web-based exclusion screening solution to the City of Dallas Compliance Program. The web-based software will allow the City to meet its legal requirement to screen, in-house, all prospective and current covered persons against the U.S. Department of Health and Human Services (HHS) Office of Inspector General’s (OIG) List of Excluded Individuals/Entities (LEIE), the General Service Administration’s (GSA) System for Award Management (SAM) exclusion list, the Texas Health and Human Services OIG exclusion list, Texas Medicaid Provider exclusion list, and other Federal and State exclusion databases.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• City Controller’s Office (1)
• Department of Human Resources (2)
• Parks & Recreation Department (1)
• Office of Procurement Services (1)*
*The Office of Procurement Services only evaluated the cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 40 points
• Experience 30 points
• Overall approach and methodology 25 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $12.38; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 11, 2017, City Council authorized a three-year service contract for background screening services with Quicksius,LLC dba Quick Search through an intergovernmental agreement with the City of Fort Worth by Resolution No. 17-0126.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$513,634.00 |
$513,634.00 |
$1,540,900.25 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,568,168.25 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Sterling InfoSystems, Inc. - Non-local; Workforce - 0.37% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BKZ21-00014232. We opened them on May 7, 2021. This service price agreement is being awarded in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Sterling InfoSystems, Inc. 1 State Street Plaza 91.72
24th Floor
New York, NY 10004
HireRight, LLC 100 Centerview Dr. 87.07
Suite 300
Nashville, TN 37214
Edge Information Management, Inc. 1682 West Hibiscus Blvd. 81.32
Melbourne, FL 32901
Applicant Insight 5652 Meadowland St. 78.50
New Port Richey, FL 34652
Castle Branch, Inc. dba 1844 Sir Tyler Dr. 75.47
CastleBranch Wilmington, NC 28405
TrueScreen, Inc. 251 Veterans Way 68.60
Warminster, PA 18974
KENTECH Consulting, Inc. 520 West Erie St. 66.54
Suite 440
Chicago, IL 60654
AccuSource, Inc. 3050 Rancho California Rd. 65.14
Suite D406-215
Temecula, CA 92591
Absolute Background Search, Inc. 905 E. Martin L. King Dr. 62.50
Tarpon Springs, FL 34689
Securecheck360, LLC 6494 Weathers Pl. 58.19
Suite 200
San Diego, CA 92121
Quick Acquisition, LLC 10228 East. Northwest Hwy. 57.23
dba Quick Search Suite 123-69
Dallas, TX 75238
Accurate Background, LLC 7515 Irvine Center Dr. 57.04
Irvine, CA 92618
Corescreening, Inc. 1025 South Bridgeway Pl. 56.53
Suite #280
Eagle, ID 83616
Asurint 1111 Superior Ave. 55.95
Suite 2100
Cleveland, OH 44114
Plexus Global, LLC 19340 Jesse Ln. 55.24
Suite #280
Riverside, CA 92508
TrueView BSI, LLC 25 Newbridge Rd. 53.69
Suite #210
Hicksville, NY 11801
ACUTRAQ Background Screening, 2129 North Center St. 51.36
Inc. Suite C
Fayetteville, AR 72701
National Center for Safety 6001 Cochran Ave. 46.94
Initiatives, LLC Suite #200
Solon, OH 44139
Southern Background Services, LLC 9 Latimer St. 43.23
Hazlehurst, GA 31539
VolunteerNow 2800 Live Oak St. 42.50
Dallas, TX 75204
KRESS Employment 13105 Northwest Frwy. 40.04
Screening, Inc. Suite #1050
Houston, TX 77040
Background Information Services, 1716 North Main St. 39.78
Inc. Suite A #168
Longmont, CO 80501
Voir Dire International, LLC 5811 2nd St. 25.98
Katy, TX 77493
OWNER
Sterling InfoSystems, Inc.
Brian Williams, General Manager