STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: November 11, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of plumbing pipe, fittings, fixtures, trim, and parts for city departments - Core and Main, LP, only bidder - Estimated amount of $494,500.00 - Financing: General Funds ($50,884.05) and Dallas Water Utilities Fund ($443,615.95)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Park & Recreation Department
• Water Utilities Department
This master agreement will provide for the purchase of plumbing pipe, fittings, fixtures, trim and parts that are used primarily by the Water Utilities Department to maintain the City's current infrastructure, and also provides plumbing supplies for any new construction. These supplies are used throughout the City to supply fresh water and aid in the removal of wastewater.
This agreement will ensure that the City continues to meet minimum standards set by local, state, Federal, and institutional agencies for pipe and pipe fitting installation. Some of these agencies are the National Association of Master Plumbing Code, Environmental Protection Agency, Texas Commission on Environmental Quality, and the American Water Works Association.
All plumbing fixtures for fresh water must also meet criteria for lead content that is set by the National Sanitation Foundation 61 certification and American National Standards Institute standards.
Park and Recreation Department will be utilizing to maintain facilities, recreation centers and swimming pools.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 10, 2018, City Council authorized a three-year master agreement for plumbing pipe, fittings, fixtures, trim, and parts to be used at various departments with HD Supply Waterworks, LTD and SiteOne Landscape Supply, LLC by Resolution No. 18-0095.
On May 27, 2020, City Council authorized a three-year master agreement for plumbing pipe, fittings, fixtures, trim, and parts to be used at various departments with Winston Water Cooler LTD, Core & Main LP and Apple Specialist, Inc. by Resolution No. 20-0832.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$ 16,961.35 |
$ 16,961.35 |
$ 16,961.35 |
|
Dallas Water Utilities Fund |
$133,615.95 |
$155,000.00 |
$155,000.00 |
|
Total |
$150,577.30 |
$171,961.35 |
$171,961.35 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$494,500.00 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Core & Main, LP - Local; Workforce - 4.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements • Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BV21-00015589. We opened it on March 26, 2021. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
*Core & Main, LP 4333 Irving Blvd. $494,500.00
Dallas, TX 75247
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Core & Main LP
Jack Schaller, President
Chuck Zappola, Vice President