STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 8, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a one-year service contract, with two one-year renewal options, for emergency shelter services for the homeless for the Office of Homeless Solutions - Bridge Steps dba The Bridge in the amount of $250,000, The Family Place in the amount of $90,000, and Shared Housing Center, Inc. in the amount of $48,000, most advantageous proposers of eight - Total not to exceed $388,000 - Financing: 2020 CARES Act Relief ESG #2 Fund
Body
BACKGROUND
The contracts will provide for emergency shelter services for the homeless. Grant funding for these contracts will provide programming to support the homeless response system by improving the number and quality of emergency shelters for homeless individuals and families. Additionally, these contracts will assist organizations in operating homeless shelters and provide essential services to shelter residents. This program may also provide funds to provide emergency shelter services during inclement weather.
A five-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Housing & Neighborhood Revitalization (2)
• Department of Information and Technology Services (1)
• Office of Budget and Management Services (1)
• Office of Community Care (1)
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 35 points
• Approach and methodology 40 points
• Financial Capacity 25 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $15.21; the selected vendors meet this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, City Council authorized a one-year contract, with two one-year renewal options, for emergency shelter services for the homeless for the Office of Homeless Solutions with Family Gateway, Inc., The Salvation Army A Georgia Corp., and Shelter Ministries of Dallas dba Austin Street Center by Resolution No. 21-1121.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
2020 CARES Act Relief ESG #2 Fund |
$388,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$388,000.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Family Gateway, Inc. - Local; Workforce - 100.00% Local • The Salvation Army - Local; Workforce - 100.00% Local • The Family Place - Local; Workforce - 100.00% Local • Bridge Steps dba The Bridge - Local; Workforce - 100.00% Local • Shared Housing Center, Inc. - Local; Workforce - 100.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BRZ21-00015563. We opened them on February 2, 2021. We recommend the City Council award this service contract to the most advantageous proposers based on additional funding identified by the City.
*Denotes successful proposers
**Denotes successful proposers from Council Resolution No. 21-1121
Proposers Address Score
**Family Gateway, Inc. 711 South St. Paul St. 86.8
Dallas, TX 75201
**The Salvation Army 5302 Harry Hines Blvd. 85.4
Dallas, TX 75235
Shelter Ministries of Dallas 2929 Hickory St. 83.8
Dallas, TX 75226
*The Family Place P.O. Box 7999 81.6
Dallas, TX 75209
*Bridge Steps dba The Bridge 1818 Corsicana St. 81.6
Dallas TX 75201
*Shared Housing Center, Inc. 402 North Good Latimer Expwy. 75.6
Dallas, TX 75204
Legal Aid of NorthWest Texas 600 East Weatherford St. 76.3
Fort Worth, TX 76102
Bratton Construction, LLC 728 Northeast Dekum St. 43.0
Portland, OR 97211
OWNERS
The Family Place
Mimi Crume Sterling, Chief Executive Officer
Bridge Steps dba The Bridge
Dr. David Woody, III, President
Shared Housing Center, Inc.
Denise McElroy, President of the Board