STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 8, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement in the amount of $425,920.46, with two three-year renewal options in a total amount $440,545.46, as detailed in the Fiscal Information section, for the purchase and installation of security and procedure web-based training for the Department of Aviation with Iron Bow Technologies, LLC through the Omnia Partners cooperative purchasing agreement - Total not to exceed $866,465.92 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the purchase and installation of the security and procedure web-based training for the Department of Aviation. The Department of Aviation requires all persons that are issued a Transportation Safety Administration (TSA) Clearance Badge be trained on the security procedures for accessing secure areas and driving on the Airport service roads. This training is critical for TSA Federal Regulations 1542 requirements for operating the airport. This computer training software will help the Department of Aviation remain in compliance with the FAA mandates and amendments and prevent safety violations that may result in possible fines. The Department of Aviation issues approximately 10,000 individual badges each year to contractors, food service workers and Airline employees. This agreement is critical to operating a safe and secure airport.
The Omnia Partners cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Aviation Fund |
$279,329.55 |
$75,000.00 |
$512,136.37 |
Initial Term: $425,920.46
Renewal Option: Year 1 $217,522.73
Renewal Option: Year 2 $223,022.73
Total $866,465.92
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$866,465.92 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Iron Bow Technologies, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Iron Bow Technologies, LLC
2303 Dulles Station Blvd., Ste. 400
Herndon, VA 20171
Rene LaVigne, Chief Executive Officer