STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 12, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Equipment and Fleet Management
EXECUTIVE: Elizabeth Reich
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SUBJECT
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Authorize the ratification of $2,000,000.00 to pay outstanding invoices due to various vendors for original manufacturer parts and labor services performed to maintain continuity of City operations after the expiration of existing contracts tied to master agreement BN1702 - Not to exceed $2,000,000.00 - Financing: Equipment and Fleet Management Fund ($1,218,500.00), Sanitation Services Fund ($375,000.00), General Fund ($300,500.00), Dallas Water Utilities Fund ($101,000.00), and Aviation Fund ($5,000.00)
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BACKGROUND
This item allows for the ratification of services performed by vendors previously under contracts tied to master agreement (MA) BN1702. These services were provided between October 27, 2021, and January 11, 2022, and are funded in the FY 2021-22 Budget. Vendors maintained the same pricing structure and are actively participating in the existing procurement to replace MA BN1702.
The procurement to replace expired MA BN1702 is nearing completion with estimated consideration for City Council award in March 2022. This replacement master agreement is unique as it will provide for multiple awards per commodity which will allow the City to enhance customer service and turnaround times on repairs to City vehicles and equipment.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2017, City Council authorized a three-year service contract for original equipment manufacturer service with associated parts to maintain City vehicles and equipment with Holt Texas, Ltd., Southwest International Trucks, Inc., Westway Ford, Kirby-Smith Machinery, Inc., Four Brothers Outdoor Power, Inc., Kinloch Equipment and Supply, Inc., Metro Fire Apparatus Specialists, I...
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