STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 12, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Equipment and Fleet Management
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
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Authorize the ratification of $2,000,000.00 to pay outstanding invoices due to various vendors for original manufacturer parts and labor services performed to maintain continuity of City operations after the expiration of existing contracts tied to master agreement BN1702 - Not to exceed $2,000,000.00 - Financing: Equipment and Fleet Management Fund ($1,218,500.00), Sanitation Services Fund ($375,000.00), General Fund ($300,500.00), Dallas Water Utilities Fund ($101,000.00), and Aviation Fund ($5,000.00)
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BACKGROUND
This item allows for the ratification of services performed by vendors previously under contracts tied to master agreement (MA) BN1702. These services were provided between October 27, 2021, and January 11, 2022, and are funded in the FY 2021-22 Budget. Vendors maintained the same pricing structure and are actively participating in the existing procurement to replace MA BN1702.
The procurement to replace expired MA BN1702 is nearing completion with estimated consideration for City Council award in March 2022. This replacement master agreement is unique as it will provide for multiple awards per commodity which will allow the City to enhance customer service and turnaround times on repairs to City vehicles and equipment.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2017, City Council authorized a three-year service contract for original equipment manufacturer service with associated parts to maintain City vehicles and equipment with Holt Texas, Ltd., Southwest International Trucks, Inc., Westway Ford, Kirby-Smith Machinery, Inc., Four Brothers Outdoor Power, Inc., Kinloch Equipment and Supply, Inc., Metro Fire Apparatus Specialists, Inc., Berry Companies, Inc. dba Bobcat of Dallas, RDO Equipment Company, Trash Truck Repair Services, ATC Freightliner Group, LLC, REV Ambulance Group Orlando, Inc., Stewart & Stevenson Power Products, LLC, Landmark Equipment, Inc., Longhorn Harley-Davidson, CTE Holding, LLC dba Custom Truck & Equipment, and Tom Loftus, Inc. dba Austin Turf and Tractor; and a three-year service contract for original equipment manufacturer service with associated parts to maintain City vehicles and equipment with Freedom Dodge, MHC Kenworth dba Texas Kenworth, Rush Truck Centers of Texas, LP, Freedom Chevrolet, Romco Equipment Co. and CLS Sewer Equipment Co., Inc. through the Texas Association of School Boards (BuyBoard) by Resolution No. 17-0568
On December 9, 2020, City Council authorized Supplemental Agreement No. 1 to increase to the service contract for original equipment manufacturer service with associated parts to maintain City vehicles and equipment with (1) Holt Texas, Ltd., Southwest International Trucks, Inc., Duncanville Automotive, LLC dba Freedom Dodge Chrysler Jeep, Kirby-Smith Machinery, Inc., Four Brothers Ford Tractor, Inc. dba Four Brothers Outdoor Power, Texas Kenworth Co. dba MHC Kenworth, Rush Truck Centers of Texas, L.P. dba Rush Truck Center, Dallas Light & Medium Duty, Kinloch Equipment and Supply, Inc., Metro Fire Apparatus Specialists, Inc., Berry Companies, Inc. dba Bobcat of Dallas, Duncanville Chevrolet, L.L.C. dba Freedom Chevrolet, RDO Equipment Co., The Around the Clock Freightliner Group, LLC dba Premier Truck Group, Stewart & Stevenson Power Products, LLC, Landmark Equipment, Inc., LHD Partners, L.P. dba Longhorn Harley-Davidson, CLS Sewer Equipment Co., Inc., CTEC Holding, Co., LLC dba Custom Truck & Equipment, and Tom Loftus, Inc. dba Austin Turf and Tractor; and (2) REV Ambulance Group Orlando, Inc. and consent to assignment and assumption from REV Ambulance Group Orlando, Inc. to Siddons Martin Emergency Group, LLC by Resolution No. 20-1915.
On June 23, 2021,City Council authorized a correction to Resolution No. 20-1915, previously approved on December 9, 2020, authorizing Supplemental Agreement No. 1 to increase the service contract for original equipment manufacturer service with associated parts to maintain City vehicles and equipment to amend the from amount from $25,425,966.94 to $29,163,205.94 and the total amount from $31,782,458.67 to $35,519,697.67; and (2) the ratification of $350,000.00 for the Department of Equipment and Fleet Management to pay outstanding invoices for original equipment manufacturer service with associated parts to maintain City vehicles and equipment by Resolution No. 21-1174.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Equipment and Fleet Management Fund |
$1,218,500.00 |
$0.00 |
$0.00 |
|
Sanitation Services Fund |
$ 375,000.00 |
$0.00 |
$0.00 |
|
General Fund |
$ 300,500.00 |
$0.00 |
$0.00 |
|
Dallas Water Utilities Fund |
$ 101,000.00 |
$0.00 |
$0.00 |
|
Aviation Fund |
$ 5,000.00 |
$0.00 |
$0.00 |
|
Total |
$2,000,000.00 |
$0.00 |
$0.00 |