STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 12, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of bedding plants six inches or less for the Park & Recreation Department - ABventure DeSign, LLC in the estimated amount of $360,800.92 and Katie Caroline Kippenbrock dba Bread 'n' Butter in the estimated amount of $140,708.63, lowest responsible bidders of two - Total estimated amount of $501,509.55 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for bedding plants six inches or less for the Park & Recreation Department. The horticultural materials included in this master agreement will be used for the beautification of parks, medians, recreation centers, golf courses, and other areas throughout the City. The plants will be purchased in-season and on an as needed basis. All materials requested will be used for the purpose of planting or replacing new flower beds.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact ad...
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