STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 12, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year master agreement for various types of herbicides and pesticides for multiple City departments - Es Opco USA LLC dba Veseris in the estimated amount of $363,574.12, Marubeni America Corporation dba Helena Agri-Enterprises, LLC in the estimated amount of $353,435.43, Rentokil North America, Inc. dba Target Specialty Products in the estimated amount of $302,132.96, Simplot AB Retail, Inc. dba Simplot Grower Solutions, Simplot Turf & Horticulture in the estimated amount of $287,818.50, Nutrien Ag Solutions in the estimated amount of $78,323.00, Harrell's, LLC in the estimated amount of $54,374.65, SiteOne Landscape Supply, LLC in the estimated amount of $37,832.17, and Winfield Solutions LLC dba Winfield United in the estimated amount of $6,408.15, lowest responsible bidders of nine; and (2) a three-year master agreement for various types of herbicides and pesticides for multiple City departments with BWI-Dallas/Ft. Worth dba BWI Companies, Inc. in the estimated amount of $331,246.10 and Simplot AB Retail, Inc. dba Simplot Grower Solutions, Simplot Turf & Horticulture in the estimated amount of $1,454.15 through The Local Government Purchasing Cooperative (BuyBoard) agreement - Total estimated amount of $1,816,599.23 - Financing: General Fund ($1,361,328.03), Water and Sewer Fund ($226,888.00), Aviation Fund ($183,005.60), and Stormwater Drainage Operation Fund ($45,377.60)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of various types of herbicides and pesticides for use by City staff to protect existing City green spaces. Herbicides destroy or inhibit unwanted vegetation growth and weeds; pesticides inhibit invasive insects. Bid product line items containing chemicals of concern including Glyphosate and Neonicotinoids from the previous solicitation that went to City Council for approval on January 8, 2020, have been removed and substituted with green organic alternative products. The master agreement will be used throughout the City, including over 23,000 acres of Park & Recreation Department property which includes six 18-hole golf courses and over 200 athletic fields. The items purchased from this master agreement will also be used at Water Utilities Department facilities and work sites, as well as the City's roadway medians.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$ 25,000.00 |
$453,776.00 |
$ 882,552.03 |
|
Water and Sewer Fund |
$ 32,752.00 |
$ 97,068.00 |
$ 97,068.00 |
|
Aviation Fund |
$ 61,001.87 |
$ 61,001.87 |
$ 61,001.86 |
|
Stormwater Drainage Operation Fund |
$ 7,400.00 |
$ 18,988.80 |
$ 18,988.80 |
|
Total |
$126,153.87 |
$630,834.67 |
$1,059,610.69 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,816,599.23 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• Es Opco USA LLC dba Veseris - Local; Workforce - 16.67% Local • Marubeni America Corporation dba Helena Agri-Enterprises, LLC - Non-local; Workforce - 0.00% Local • BWI-Dallas/Ft. Worth dba BWI Companies, Inc. - Local; Workforce - 20.00% Local • Rentokil North America, Inc. dba Target Specialty Products - Non-local; Workforce - 18.18% Local • Simplot AB Retail, Inc. dba Simplot Grower Solutions, Simplot Turf & Horticulture - Local; Workforce - 12.50% Local • Nutrien Ag Solutions - Non-local; Workforce - 0.00% Local • Harrell's, LLC - Local; Workforce - 33.00% Local • SiteOne Landscape Supply, LLC - Non-local; Workforce 0.00% Local • Winfield Solutions LLC dba Winfield United - Local; Workforce 25.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BP21-00015963. We opened them on June 25, 2021. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Es Opco USA LLC dba 10800 Pecan Pack Blvd. Multiple Lines
Verseris Suite 300
Austin, TX 78750
*Marubeni America 6801 Hwy. 66 West Multiple Lines
Corporation dba Greenville, TX 75402
Helena Agri-Enterprises, LLC
*BWI-Dallas/Ft. Worth dba 1418 Upfield Dr. Multiple Lines
BWI Companies, Inc. Carrollton, TX 75006
*Rentokil North America, Inc. 920 South Freeport Pkwy. Multiple Lines
dba Target Specialty Products Suite 220
Coppell, TX 75019
*Simplot AB Retail, Inc. 1755 Transcentral Ct. Multiple Lines
dba Simplot Grower Solutions, Suite 100
Simplot Turf & Horticulture Houston, TX 77032
*Nutrien Ag Solutions 13622 East Hardy Rd. Multiple Lines
Houston, TX 77039
*Harrell's, LLC 5105 New Tampa Hwy. Multiple Lines
Lakeland, FL 33815
*SiteOne Landscape 1385 East 36th St. Multiple Lines
Supply, LLC Cleveland, OH 44114
*Winfield Solutions LLC 1221 Champion Cr. Multiple Lines
dba Winfield United Suite 107
Carrollton, TX 75006
OWNERS
Es Opco USA LLC dba Veseris
Tracy McEuen, Chief Executive Officer
Marubeni America Corporation dba Helena Agri-Enterprises, LLC
Michael McCarty, Chief Executive Officer
BWI-Dallas/Ft. Worth dba BWI Companies, Inc.
Jim Bunch, Chief Executive Officer
Rentokil North America, Inc. dba Target Specialty Products
John Meyer, President
David Helt, Vice President
Simplot AB Retail, Inc. dba Simplot Grower Solutions, Simplot Turf & Horticulture
Garrett Lofto, President
Nutrien Ag Solutions
Mayo Schmidt, Chief Executive Officer
Harrell's, LLC
Jack Harrell, Jr., Chief Executive Officer
SiteOne Landscape Supply, LLC
Doug Black, Chief Executive Officer
Winfield Solutions LLC dba Winfield United
Beth Ford, President
Brett Bruggeman, Vice President
Loren Heeringa, Secretary
Bill Pieper, Treasurer