$STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: January 12, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 2 to exercise the second of two, one-year renewal options, to the service contract with Schneider Electric Buildings Americas, Inc. for maintenance and repair of security apparatus - Not to exceed $1,483,725 - Financing: General Fund ($220,000), Coronavirus Local Fiscal Recovery Funds ($780,000), and Dallas Water Utilities Fund ($483,725) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations.
This Supplemental Agreement will provide for continued maintenance and repair of existing security apparatus throughout the City. This agreement does not include new installations. Security apparatus includes: videos recording servers, workstations, door access controllers, badge readers, intercom systems, closed-circuit television cameras, network switches, network input/output modules, keyboard video mouse switches, encoders, cables, and wires connecting components and uninterruptible power supplies. This agreement will continue to provide for the equipment, repair, and maintenance of security apparatus at City owned facilities and departments such as:
• Building Services Department
• City Hall
• Court and Detention Services
• Jack Evans Police Headquarters
• Various pump stations
• Water and wastewater plant operations buildings
• Water Utilities Department
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the most current living wage of $12.38.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 10, 2018, City Council authorized a three-year service contract, with two one-year renewal options, for maintenance and repair of existing security and access control systems for the Water Utilities Department and the Department of Equipment and Building Services with Schneider Electric Buildings Americas, Inc. by Resolution No. 18-0087.
On January 13, 2021, City Council authorized Supplemental Agreement No. 1 to exercise the first of two one-year renewal options, to the service contract with Schneider Electric Buildings Americas, Inc. for maintenance and repair of security apparatus by Resolution No. 21-0148.
On June 23, 2021, City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$ 220,000.00 |
$0.00 |
$0.00 |
|
Coronavirus Local Fiscal Recovery Funds |
$ 780,000.00 |
$0.00 |
$0.00 |
|
Dallas Water Utilities Fund |
$ 483,725.00 |
$0.00 |
$0.00 |
|
Total |
$1,483,725.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,483,725.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Schneider Electric Buildings Americas, Inc. - Local; Workforce - 100.00% Local |
OWNER
Schneider Electric Buildings Americas, Inc.
1650 West Crosby Road
Carrollton, TX 75006
Annette Clayton, Chief Executive Officer
Aamir Paul, President