STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 26, 2022
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a four-year service contract for the use of force analysis services for the Police Department managed by the Department of Information and Technology Services - Police Strategies LLC, sole source - Not to exceed $1,383,800 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide use of force analysis services for the Police Department (DPD). This is a data-driven risk management system that determines the reasonableness and appropriateness of an officer’s use of force. The solution provides a dashboard system that can be used to identify trends and patterns, evaluate risk, and detect potential problems. The system can also be used to evaluate policies and training and can be used to make interagency comparisons of force practices.
The supplier provides an analytical software tool capable of utilizing DPD’s report data to assess use of force cases and provide a subsequent assessment on the reasonableness of the force used by the officer in proportion to the severity of the crime, threat posed to the officer or others, the level of resistance of the suspected party, etc.
This solution differs from a traditional Early Warning System (EWS) in that it is focused exclusively on uses of force and collects much more detailed information on these incidents than a typical EWS. The system extracts up to 150 data variables from use of force incident reports and officer narratives which are the richest and most reliable data sources. The solution allows DPD to examine how and why officers are using force through the use of an evaluation tool which also allows DPD to measure the effectiveness of policies and training and assess the impacts of any reforms that are implemented.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$247,000.00 |
$284,200.00 |
$852,600.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,383,800.00 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Police Strategies, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER
Police Strategies, LLC
13197 North Madison Ave. NE
Bainbridge Island, WA 98110
Mike Sanford, Partner
Kathryn Olson, Partner
Robert Scales, Chief Executive Officer