STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 25, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a five-year cooperative purchasing agreement for a technology financial management software subscription, implementation services, and support for the Department of Information and Technology Services with Carahsoft Technology Corp. through the Omnia Partners Cooperative Agreement - Not to exceed $1,350,366.97 - Financing: Data Services Fund ($807,018.14) and Coronavirus State and Local Fiscal Recovery Funds ($543,348.83) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for a cloud-based solution for the Department of Information and Technology Services (ITS) to gain detailed insight into information technology (IT) expenses, cloud infrastructure / software usage and other IT related costs. These insights will give ITS the ability to more accurately predict short and long-term IT investment needs across the City and pinpoint business areas where costs can be a driver or can hinder overall performance. This tool will strengthen the department's ability to analyze, optimize, and forecast technology costs in alignment with various strategic priorities and department goals. Additionally, this solution will systemize and automate the annual IT cost allocation and rate development process that is manually done today using spreadsheets. This solution includes extensive dashboards and reporting capabilities that will aid the department in the budget decision-making process, responding to inquiries and increase the level of financial transparency and meaningful view into the cost and value of technology.
The Omnia Partners cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 22, 2021, City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
Data Services Fund |
$ 0.00 |
$441,207.48 |
$365,810.66 |
|
Coronavirus State and Local Fiscal Recovery Funds |
$543,348.83 |
$ 0.00 |
$ 0.00 |
|
Total |
$543,348.83 |
$441,207.48 |
$365,810.66 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$1,350,366.97 |
Other Services |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. |
|
• Carahsoft Technology Corp. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Carahsoft Technology Corp.
11493 Sunset Hills Rd.
Reston, VA 20190-5230
Craig P. Abod, Chief Executive Officer