STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 11, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a two-year cooperative purchasing agreement for (1) citywide hazardous and non-hazardous waste disposal services with Green Planet, Inc. through an interlocal agreement with Dallas/Fort Worth International Airport in an estimated amount of $2,430,000.00; and (2) citywide bio-hazardous decontamination and spill clean-up services with Cleaning Guys, LLC dba CG Environmental through an interlocal agreement with the Texas Department of Transportation in an estimated amount of $1,927,380.72 - Total estimated amount of $4,357,380.72 - Financing: General Fund ($3,521,059.77), Equipment and Fleet Management Fund ($442,634.35), Dallas Water Utilities Fund ($197,895.53), Capitol Construction Fund ($97,895.53), Airport Fund ($48,947.77), and Sanitation Operation Fund ($48,947.77)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for citywide disposal of confiscated, biologically hazardous, environmentally hazardous and non-hazardous materials and bio-hazardous decontamination and spill clean-up service. Hazardous and non-hazardous materials disposed through this contract include but are not limited to:
• Blood
• Body fluids
• Corrosive/flammable materials
• Liquor, beer, and wine
• Ammunition and fireworks
• Automobile and equipment solid batteries
Disposal services also include the collection and disposing of used and spilled cleaning materials, paints and pesticides to avoid City employee exposure to such materials and to ensure compliance with the Environmental Management Program. These products need to be disposed in accordance with specifications for toxic hazardous substances separately from the City’s regular solid waste pickup and materials recycling. Bio-hazardous decontamination and spill clean-up service contract provides the City with decontamination services for incidents involving hazardous substance spills and areas of the City affected by homeless encampments.
The Dallas/Fort Worth International Airport and the Texas Department of Transportation interlocal agreements are cooperative agreements are authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 26, 2019, City Council authorized a two-year service price agreement for citywide hazardous and non-hazardous waste disposal services with Green Planet, Inc. through an interlocal agreement with Dallas/Fort Worth International Airport; and citywide bio-hazardous decontamination and spill clean-up services with The Cleaning Guys, LLC dba CG Environmental through an interlocal agreement with the Texas Department of Transportation by Resolution No. 19-1017.
FISCAL INFORMATION
|
Fund |
FY 2022 |
FY 2023 |
Future Years |
|
General Fund |
$1,543,875.89 |
$1,727,280.43 |
$249,903.45 |
|
Equipment and Fleet Management Fund |
$221,317.18 |
$221,317.17 |
|
|
Dallas Water Utilities Fund |
$40,000.00 |
$78,947.77 |
$78,947.76 |
|
Capitol Construction Fund |
$32,631.84 |
$32,631.84 |
$32,631.85 |
|
Airport Fund |
$24,473.89 |
$24,473.88 |
|
|
Sanitation Operation Fund |
$24,473.89 |
$24,473.88 |
|
|
Total |
$1,886,772.69 |
$2,109,124.97 |
$361,483.06 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$4,357,380.72 |
Other Services |
N/A |
57.77% |
$2,430,000.00 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is a certified M/WBE. |
|
• Green Planet, Inc. - Non-local; Workforce - 5.00% Local • Cleaning Guys, LLC dba CG Environmental - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNERS
Green Planet, Inc.
6371 Highway 276 West
Royse City, TX 75189
Virginia Belmore, President
Hassan Aicha, Vice President
Cleaning Guys, LLC dba CG Environmental
5255 Teague Road
Fort Worth, TX 76140
Erick McCallum, President
William Haan, Vice President