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File #: 22-944    Version: 1 Name:
Type: CONSENT AGENDA Status: Agenda Ready
File created: 4/8/2022 In control: Office of Procurement Services
On agenda: 5/11/2022 Final action:
Title: Authorize a three-year master agreement for the purchase of printed utility bill inserts for the Water Utilities Department - AC Printing, LLC, only bidder - Estimated amount of $765,245.40 - Financing: Dallas Water Utilities Fund
Indexes: 100
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: May 11, 2022
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
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SUBJECT

Title
Authorize a three-year master agreement for the purchase of printed utility bill inserts for the Water Utilities Department - AC Printing, LLC, only bidder - Estimated amount of $765,245.40 - Financing: Dallas Water Utilities Fund

Body
BACKGROUND

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.

This master agreement will provide for the purchase of printed utility bill inserts for the Water Utilities Department's customers to be included with the monthly water bill. Other City departments will also utilize this master agreement by coordinating with the Water Utilities Department for inclusion of their inserts with utility bills.

Inserts provided through this agreement are trifold, multi-color, and printed on recycled paper. These inserts are utilized as a method to relay up-to-date information regarding items such as: water conservation, water quality reports, annual Water-Wise seminars and tour, recycling and bulk trash collection, storm water pollution prevention, and spay/neuter services, as well as other initiatives and programs.

Inserts are also posted on the Water Utilities Department's website for customers that receive electronic bills. In 2013, the Water Utilities Department launched the initiative "Go Green Go Paperless" to promote paperless billing and online payment. This initiative is advertised through bil...

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